Executive PA

  • Location
    Wimbledon, Greater London
  • Category
    Office and Secretarial - Executive PA
  • Contract Type
  • Industry
    Office & Secretarial
  • External Reference
  • Salary
    14 £ - 18 £ / Hour

We are currently recruiting for an Executive PA for one of our clients based in Wimbledon, this is a fantastic opportunity!

Job Title: Executive PA

Salary: £14-18 per hour (dependant on experience)

Location: Wimbledon

Core Duties and Responsibilities

  • To prioritise and manage the workload of the Directors, often working within tight timescales, prioritising tasks in line with organisational objectives.

  • To manage complex diaries, prioritising commitments using own initiative and judgement, to ensure time is used effectively and efficiently.

  • To take a proactive approach in supporting the Directors by anticipating their requirements and allowing them to maximise their time.

  • To manage an unpredictable work pattern, reviewing tasks to ensure that they are correctly prioritised, escalating when necessary.

  • To organise meetings on a regular and ad hoc basis ensuring preparation and distribution of agendas and papers, producing high quality minutes and ensuring actions are followed up and closed.

  • Promptly and accurately produce: letters, memos, reports, tables, minutes, and other documents, as required. Copy and distribute correspondence/data as required.

  • Work with computer software as required (PC based word processing, spreadsheets and databases). Create graphics, tables etc. from data supplied as requested.

  • Participate in any project work as required.

  • Responsible for preparation of correspondence and complex papers, as directed by Manager.

  • Budget management for corporate accounts, including stationery, taxis/couriers, mobile devices and facilities.

  • Manage administration of all interim contracts, ensuring correct processes and HR compliance is followed.

  • Monitor process for reviewing and updating local policies.

Key Working Relationships

  • Required to maintain constructive relationships with a broad range of internal and external stakeholders.

  • Participate in relevant internal and external working groups/projects, services, and initiatives which may be highly complex, sensitive, political, and contain contentious information with the aim of providing information and analytical advice to the teams.

Desirable skills:

  • Recent experience of working in an executive PA or administrative capacity

  • Comprehensive knowledge of project management and/or health information systems development

  • Experience of setting up office systems

  • Skills for communicating on complex matters and difficult situations, requiring persuasion and influence

  • Independent and strategic thinker with demonstrated good judgement, problem-solving and analytical skills

  • Ability to work on own initiative and organise own workload without supervision working to tight and often changing timescales

If you have proven Executive PA experience and you are looking for your next opportunity please apply for this role today as we are holding interviews this week!

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Hayley Alderman