Administration Assistant

  • Location
    Coventry, West Midlands
  • Category
    Office and Secretarial - Administrative Assistant
  • Contract Type
  • Industry
    Education & Childcare
  • External Reference
  • Salary
    19612 £ - 21814 £ / Year

I am looking for an experienced Administrative Assistant to help support the Campus Security team. The working hours are 30 per week offering a salary between £19,612 - £21,814 (pro rata) depending on experience.

This is a fantastic opportunity within an incredibly established educational body. You will be the first point of contact for all queries, you will be resilient and a strong individual and be relatively IT savvy.


  • Keeping all personal files up to date

  • Collating overtime records and producing a quarterly overtime Journal for budgeting of the Security department.

  • Keeping the staff absence spreadsheet up to date.

  • Supporting the hiring of new staff by sending requests for references and sending out relevant documents for new starters.

  • Liaise with Human Resources and Payroll on a regular basis to ensure all records are up to date.

  • Review applications for events on site, including conducting research into external speakers, liaising with colleagues and escalating applications where necessary.

  • Working closely with the Finance department when raising purchase orders

  • Arrange meetings when requested, including ordering food, drink and necessary audio/visual or presentation equipment, taking minutes.

  • Liaising with the car parking team to support them with calculating statements.

  • Arranging hotel, travel and training session bookings for team members

  • Maintain department's stock levels for stationary and handouts for open day & information by evaluating remaining levels and ordering items before the department runs out

  • Drafting and sending letters out relating to new starters, HR administration and other miscellaneous documents

  • Occasional reception cover.

To be successful in this role:

  • You will have excellent oral and written communication skills, including the ability to communicate with and influence a wide range of internal and external stakeholders at all levels

  • You will have strong interpersonal skills, including the ability to build relationships, to respect confidentiality, and to deal with staff and students in a sensitive, professional manner

  • Advanced experience of using Microsoft Office packages including Word, Excel and email; internet applications; and the ability to learn how to use new software quickly

  • The ability to forward plan and work proactively

  • The ability to work in an accurate and detailed manner

  • Experience of budget administration

  • The ability to use initiative and to work quickly and accurately under pressure and to tight deadlines

  • The ability to identify and implement practical solutions to administrative matters

Unforunately due to the volume of applications we are unable to provide full feedback for each candidate, if you have not heard from us within 5 working days please assume you have not been successful

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To speak to a recruitment expert please contact Kelly Chandler