Office Administrator

New
  • Location
    Edinburgh, City Of Edinburgh
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Permanent
  • Salary
    £18,000.00/Year
  • OrganizationType
    Office

Office Angels are currently looking for a Office Administrator to join our client in the city centre of Edinburgh. This is a permanent role offering a salary of £18,000. The hours are Monday to Friday 9:00am - 5:00pm.


Duties and Tasks:



  • To provide a high-quality administrative service to the Back-Office function.

  • General bookkeeping activities using our accounting software, Xero.

  • Help to manage the Petty Cash account.

  • General filing, photocopying and scanning as required.

  • Distribution of incoming mail deliveries to the office.

  • Help to order and manage the office sundry order (tea, coffee, fruit etc).

  • Updating and maintaining client and contractor records on Influence and InTime.

  • Maintenance of our contractor timesheet system, InTime (timesheet and document chasing).

  • Sending invoices to clients.

  • Help to organise the filing cupboards and ensuring all files are stored correctly and safely.

  • Ordering the company stationery and general office supplies.

  • Greet all guests to the office following the company sign-in procedure and show them to the relevant meeting room or consultant.

  • Upkeep of kitchen cupboards and cloakroom to ensure it's clean and tidy for staff members.

  • Ensuring the fruit bowls, paper towels, tea and coffee containers are all full and available for staff members.

  • Maintenance of the company recycling programme ensuring everything is collected when required.

  • Track and chase for payment of certain client invoices when required.

  • Updating the social media accounts with relevant information and company updates.


Skills:



  • Standard Grade (or equivalent) passes in English and Mathematics (literacy and numeracy).

  • Experience of working within a service role.

  • Handling of sensitive and confidential information.

  • Wide range of IT skills including Word, Excel, Outlook etc.

  • Good organisational skills.

  • A highly motivated individual with a high sense of urgency.

  • Ability to prioritise tasks and time effectively.

  • Ability to work to deadlines and cope under time pressures.

  • Works well within a team.

  • Good communication skills.


Benefits:



  • Free gym membership

  • Companywide targets for weekend trips away, special events and lunches.

  • Subscription to Perkbox (staff perks memberships with great benefits and discounts)

  • Company pension

  • Free yearly flu jab

  • 30 days paid holiday

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Katrina Healey