Office Administrator

  • Location
    Coventry, West Midlands
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Temporary contract
  • Salary
    £ 11 - £ 12 / Hourly
  • OrganizationType

Job role: Office Aministrator (DBS Check Required)

Job Type: Temporary Contract, up to 1 month

Location: Coventry

Pay Rate: £11.00 - £12.00 per hour (DOE)

Working Hours: Monday to Friday 8.00am - 4.00pm

Start Date: Immediate Start

Office Angels are delighted to be supporting an established Multi Academy Trust to appoint an experienced Office Administrator to take on day-to-day responsibility of administration duties across the academy. This is a wonderful opportunity to work for an organisation that are truly passionate for building a better future for all pupils in order to make a positive impact on their lives. This role will enable you to bring real value to the team and ensure the successful running of a busy academy office.

Responsibilities will include:

  • Providing an efficient, friendly and welcoming front of house reception service including assisting visitors

  • Operating the signing in / out system; taking telephone calls; making appointments; distributing messages and processing enquiries

  • Providing an accurate service and handle cash where necessary to include school trips and lunches

  • Supporting the administration of the recruitment, selection of staff in the academy including, arranging site visits for prospective candidates; organise any on site shortlisting materials

  • Recording all employee absence in the appropriate manner, on the correct systems, following policies in place

  • Signposting colleagues to the appropriate HR team members for support as required

  • Completing accident reports forms and submit as appropriate of pupils

  • Recording accurate pupil medical details

  • Auditing information and completing the pupil census as required

  • Preparing reports for meetings

  • Operating the academy email inbox and accurately producing parent communications to include, letters; newsletters using approved social media platforms

  • Accurately recording details on the SIMS system to include pupil absence; staff details and Free School Meals

  • To book transport as required following appropriate guidelines.

Experience/ Skills required for this role:

  • Enhanced DBS Check (Essential)

  • Administration experience

  • Competent with using SIMS systems

  • Organisational skills

  • Strong communication skills

  • Ability to use initiative and make effective decisions

  • Ability to demonstrate adaptability and discretion of confidential matters

  • Previous experience working in a school setting (Desirable)

  • Microsoft applications including Word, Outlook, Excel and PowerPoint

This role is an immediate start, if you believe you have the right skill set please don't hesitate to apply!

We are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Anraj Srah