Legal Team Assistant - prestigious law firm £27k!

  • Location
    City Of London, Greater London
  • Category
    Admin. Secretarial and PA - Team Secretary
  • Contract Type
    Permanent
  • Salary
    £ 25000 - £ 27000 / Year
  • OrganizationType
    Office

Are you looking to work an incredibly prestigious and highly rewarding London based Law firm?



Office Angels are interested in speaking to individuals with experience in the Legal field looking to build a career in an extremely established business.



We are seeking experienced Team Assistants who are preferably 2nd jobbers. Candidates should have solid administrative assistant experience, with a slight preference for candidates with legal experience, though this is not essential

JOB ROLE: Legal Team Assistant
JOB TYPE: Permanent
COMPANY: Well known Law firm
HOURS: 9.00am - 5.30pm
SALARY: up to £27,000 pa.
LOCATION: Walking distance from Liverpool Street station!
BENEFITS: Extensive benefits package
CULTURE: Driven, successful, innovative, supportive and inclusive team
WOW FACTOR: A truly fabulous opportunity for anyone looking to further their career in the legal industry, an amazing company to have on your CV!



DUTIES:



  • Deliver high quality, accurate work whilst managing and responding to changing and competing priorities

  • Meet required deadlines and negotiate alternate timeframes when necessary utilising other in-house services as appropriate (e.g. Reprographics, Document Production and General Office)

  • Implement effective telephone call management and other communication work practices

  • File relevant documents in electronic or hard copy files as and when required

  • Assist with fee earner expense claims, cheque requisitions and other banking related admin in a timely manner

  • Manage own email including timely response, filing of emails (including hard copy filing where necessary)

  • Manage the entry of timesheets for partners (where relevant) promptly with accurate use of phase and task codes (if required)

  • Assist with the billing administration process which may include the creation of pre-bills, editing of bills and narratives, producing bill cover letters, ebilling set-up/submission and posting onto the system as per firm policy and process

  • Assist with making client/matter changes such as adding/amending client addresses, third party payers and making changes to agreed rates at the final billing stage

  • Support the team with meeting the required WIP, billing and debtor's day's targets by generating client matter reports and rectifying errors and omissions when required

  • Assist with the organisation of event/meeting logistics such as booking conference rooms, arranging refreshments, equipment, arranging dial-in details and VC set-up and making restaurant reservations for client lunches/dinners.

  • Assist with point to point travel bookings which may include single/return train/flight tickets, hotel and taxi bookings

  • Prepare files for archiving and manage return/retrieval of files following firm guidelines

  • Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to secretarial group meetings, firm initiatives, focus groups, pilot groups, team building activities, learning and development sessions and other relevant activities


SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED:



  • External candidates to have at least 18 months experience in an administrative role

  • Typing speed minimum of 45 wpm with 98% accuracy

  • Good knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint)

  • Good written and verbal communication skills

  • A demonstrated ability to build effective and trusting relationships with people internally and external to the firm

  • Good organisational and time management skills with the ability to think ahead

  • Ability to multi-task and prioritise competing demands from multiple stakeholders

  • Ability to respond to changing circumstances and work to meet deadlines

  • Good attention to detail and problem solving ability

  • Good proof-reading skills

  • Demonstrates proactivity and ability to act on own initiative, with strong teamwork skills




WE ARE EXPECTING A LOT OF INTEREST IN THIS ROLE, SO APPLY ASAP! NO COVER LETTER REQUIRED!

NB: If this company and position appeals to you then please apply your CV on-line.


Advertised by Office Angels, Liverpool Street branch: 0207 626 3550 / liverpoolstreet@office-angels.com

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Beth Warren