Legal Secretary (Client Services)

Legal Secretary (Client Services)
£21k-£23k per annum
Ipswich
Monday-Friday, 9am-5pm


My client, a regional law firm working nationally and internationally, are seeking a Legal Secretary within client services on a permanent basis.


Purpose of the Post


To provide centralised administrative support for the management of files across the commercial floor. Supporting the Client Service Manager in developing and maintaining a team ethos and working with the Client Service Executive to ensure efficient and accurate administrative support is provided to fee earners of all departments.


Key Responsibilities



  • Opening files across all departments as directed.

  • Completing relevant searches and obtaining appropriate ID.

  • Drafting engagement letters.

  • Transcribing dictated correspondence, documents and notes.

  • Comprehensive word processing and IT skills including the ability to amend documentation as directed including track changes and document comparison with the capacity to work for long periods on long documents.

  • Copying scanning and printing documents.

  • Assisting with billing for all departments as directed.

  • Filing for all departments.

  • Obtaining confirmation of bank details and raising payment requests/chitty.

  • Providing any other administrative support to all departments as required.

  • Prepare Deeds for storage.

  • Preparing files for closing across all departments working with client service executive and departmental PAs.

  • Record data in excel as required.

  • Work with a high level of accuracy and attention to detail.

  • Work flexibly as required.

  • Understand the relevant regulatory and compliance framework in place and ensure that all functions are performed in accordance with those.

  • Contribute to the team culture within client services and support the firm in developing a culture of client care across all departments.

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