Junior Admin Assistant - Law Firm

  • Location
    Barnet, Greater London
  • Category
    Legal - Other Legal
  • Contract Type
  • External Reference
  • Salary
    20500 £ - 24000 £ / Year

We have an ideal opportunity to gain some valuable experience in a professional services firm within a core support function in their Trade Mark Department.

The role involves a high level of interaction with partners and staff around the firm. A smart appearance and ability to communicate appropriately is therefore essential. They are a high end professional law firm that has a corporate yet friendly atmosphere.

They are looking for bubbly and professional junior candidate to join them. If you have not had experience in this kind of environment, but are keen to learn and have the right attitude please apply NOW!

Interviewing immediately, no cover letter needed.

JOB TITLE: Junior Trade Mark Administrator

JOB TYPE: Permanent full time


HOURS: 9:00am - 5:00pm

SALARY: £20,500 - £24,000 depending on experience


CULTURE: Professional, friendly, corporate yet friendly atmosphere with a pleasant vibe

WOW FACTOR: Incredibly interesting and upbeat environment; varied and busy role

Principal responsibilities in Trade Mark Team:

  • Closing and destroying cases on inprotech

  • Opening new records on inprotech - G files, T files and O files

  • Preparing and filing on-line applications at the UKIPO, EUIPO, and WIPO

  • Checking filing receipts/advertisements/registration certificate/standard letters and sending to client

  • Checking charges on case, preparing case narrative for invoices to be raised and sending to client

  • Sending internal tasks to partners and fee earners for g file review

  • Updating fee earner on cases

  • Sending UK and EU watch notice notifications to partner on a weekly basis

  • Marking up inprotech when receiving original registration certificates, photo copying if required, saving to the case file and ensuring certificates for specific Jon Day clients are put in the relevant folder

  • Uploading documents and updating Anaqua records for Disney work carried out

Additional responsibilities (as time permits/training is completed):

  • Filing documentation at UKIPO, EUIPO & WIPO

  • Adding take-over cases to our records

  • Marking up incoming post

  • Dealing with some client queries

  • Generating reports for fee earners and partners

Person Specification:

  • Team player

  • Diligent and thorough

  • Ability to work on own initiative

  • Good communication skills both written and spoken

  • Ability to work to deadlines

  • Smart appearance in keeping with professional environment

Key Skills & Qualifications:

  • GCSEs in English Language and Maths (grade C or above)

  • Good level of IT skills (Word, Outlook, Excel, Internet)

  • Experience of Inprotech (an advantage but not essential)

  • Previous experience in an IP firm/department (an advantage but not essential)

  • Familiarity with operation of office equipment (faxes, photocopiers, scanners

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

N: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels, Holborn branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Chloe DiChiara