IT Procurement and Asset Coordinator

  • Location
    Bracknell, Berkshire
  • Category
    Purchasing - Procurement
  • Contract Type
    Permanent
  • Salary
    £ 27000 - £ 28000 / Year
  • OrganizationType
    Office

Office Angels are currently recruiting for an IT Procurement and Asset Coordinator for our client based in Bracknell.



Role: IT Procurement and Asset Coordinator



Location: Bracknell



Salary: £27,000-£28,000



The Role:


Finance and Procurement:



  • Own the systems and processes with autonomy, ensuring that they operate as smoothly and agile as possible, and enabling automation and empowerment to provide the easiest and fastest service as possible.

  • Ownership of day-to-day finance administration for PR and PO generation, and goods receipting of equipment and services received.

  • Assisting the IT Manager with monthly management accounts, quarterly reforecasts, and annual budgets by providing knowledge acquired through the management of procurement and contract renewals.

  • Handles all day-to-day procurement of IT equipment, services, and software, with responsibility for costs in line with the Delegated Limits of Authority.

  • Manages the IT suppliers through regular review, price-testing, and performance monitoring. Working with the IT Manager and suppliers to obtain quotations and place orders as required.


Contract Management:



  • Tracking and monitoring all IT Contracts for expiry, review, and renewal. Ensuring continuity of service, value to the business, and cost effectiveness for hardware warranties, service contracts, software renewals and other contracts managed by IT.


  • Handling the procurement aspects of contract management as outlined in the Finance and Procurement responsibilities above.




  • Produce reports that provide status updates on key contract renewals.




Asset Management:



  • Control IT assets, ensuring that administration of the acquisition, storage, distribution, movement, and disposal of assets is carried out. Ensures that assets are identified and labelled, and appropriate records of all changes to IT assets are accurately controlled and recorded, and that redundant equipment is disposed of responsibly according to WEEE regulations.

  • Verifies that secure master copies of software, documentation, data, licenses and agreements for supply, warranty and maintenance are securely held.

  • Produces and analyses registers and histories of IT assets and verifies that they are in a known state and location, and that there are no unauthorised assets such as unlicensed copies of software.

  • Input to the creation of standards and guidance for IT asset management


Projects/Other:



  • Produces concise documentation to support key changes as a business case, or review document.

  • Manages staff home broadband connections with the supplier, handing the order of new lines, ongoing administration, and closure.

  • Any other reasonable duties as required.



The ideal candidate:




  • ITIL qualifications are desirable

  • Experience in managing procurement processes for an IT team, handling purchase requests, orders, suppliers, quotations, and business cases for a variety of IT products and services. An understanding of financial concepts for budgeting such as accruals and prepayments is desirable.

  • Experience in tracking and coordinating IT contracts for a variety of services, with the ability to coordinate reviews, quotations, and order of renewals working with the IT Manager.

  • Experience in the tracking of IT hardware and software assets, with the ability to report on status, warranty expiry, replacement lifecycle, and ownership.

  • Able to effectively produce review or business case documentation in relation to procurement, contract, or asset management, using Microsoft Word or PowerPoint.

  • Using support ticket/call handling systems (ServiceNow, ServiceDesk, Zendesk etc.), to manage non-technical service requests in relation to the role.

  • Exceptional customer service and communication skills, able to communicate with all levels of the business.

  • Experience of owning and improving processes end-to-end, with a continuous improvement mindset.

  • Organised and proactive, with a driven desire to complete work in a timely and efficient way.



If you are interested in this position, please send your CV to Morgan Lay at morgan.lay@office-angels.com or alternatively please apply online.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Morgan Lay