IP Paralegal

OA Executive are excited to have partnered with a reputable law business based in central London who are currently looking to recruit a Paralegal to join their growing team. Boasting a friendly, dynamic and progressive company, they are excited for a like-minded individual to join them.



As a Paralegal you will have a busy and varied workload which will compromise of the following:




  • Maintaining records for fee earner cases in respect of various formalities e.g. maintaining US IDS records for a patent family.

  • Assisting fee earners in obtaining information from related websites and databases

  • Preparing reports to clients in respect of UKIPO and EUIPO surveillance notifications, and EUIPO Search Reports

  • Reporting grants of protection of designations of International Registrations

  • Assistance with assignments, changes of recordals, obtaining/collating information on requirements/costs, preparing documents (e.g. Powers of Attorney), preparing forms/instructions, monitoring progress of recordals and reporting to client

  • Preparing basic correspondence/emails to clients, offices and overseas agents

  • Preparing standard reporting letters to clients

  • Preparation of various documentation and presentations relevant to fee earner involvement in committees and other professional activities

  • Transcribing dictation

  • Dealing with incoming and outgoing communications

  • Preparation and handling of all ancillary documentation as necessary

  • Instructing overseas agents to attend to filing of new patent, design and trade mark applications

  • Preparing and/or sending emails on behalf of fee earners

  • Monitoring fee earner deadlines/workloads, liaising with central Records Department and taking necessary action in respect of deadlines wherever appropriate

  • Maintaining fee earner diary

  • Preparation of cost estimates for clients

  • Running status reports and portfolio schedules as and when required by client

  • Adding official fees and firm service charges to our billing system

  • Preparation of invoices

  • Monitoring of fee earner Work In Progress (WIP) e.g. unbilled time or service charges wherever appropriate

  • Checking new client details on database and updating various other records

  • Maintaining client files with relevant client specific information

  • Arranging fee earner travel as required. Preparation of Travel Itineraries and dealing with expense claims on behalf of fee earner

  • Point of contact when arranging internal and external meetings, booking of rooms, venues and refreshments



The ideal candidate for this position will have previous experience in a similar position in the IP sector and will possess the ability to work independently to a high standard. You will enjoy working using your own initiative, will be exceptionally organised and capable of prioritising in order to meet deadlines.



With a personable approach, you will be an excellent communicator who is capable of working under pressure. You will be IT literate and a confident user of MS Word, Outlook, Excel and PowerPoint. Finally, ideally you will be educated to degree level.



If you have read the above with interest and are keen to be considered for this fantastic opportunity, please submit your application right away as interviews are being held immediately.



Advertised by OA Executive. Please note that due to a high volume of response OA receive; only successful candidates will be contacted for the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Megan Perry