Hybrid Temp - Perm Communications & Public Affairs Assistant

New
  • Location
    Twickenham, Greater London
  • Category
    Admin. Secretarial and PA - Project Support
  • Contract Type
    Temporary contract
  • Salary
    £ 18.13 - £ 19.03 / Hourly
  • OrganizationType
    Home/Office

Hybrid Temp - Perm Communications & Public Affairs Team Assistant



Office Location: Twickenham



£18.13 - £19.03 per hour



Required: 35 hours a week


Great benefits package including:


Discounted retailer vouchers, pension, free dental care.



Start: ASAP




General duties:



Requirements




  • Previous administration experience with PA and or events experience would be advantageous



Skills and Personal Attributes:




  • Must be expert in the use of Microsoft Office applications (Word, Excel and PowerPoint)

  • Must demonstrate the highest professional standards of operation and service

  • Must have excellent organisation and communication skills, and able to apply these to office systems and processes.

  • Must demonstrate a thorough approach to work, showing attention to detail and work accuracy.

  • Must be able to organise him/herself effectively and use time efficiently.

  • Must be "customer service" driven, with an orientation towards serving the needs of others providing a consistent, high-quality service at all times.

  • Must be able to communicate effectively with employees from all parts of the company, and be able to present a highly professional image when representing the Company in person or by phone.



Duties include:



  • Dealing with general enquiries, fan mail, correspondence and invitations

  • Dealing with general correspondence and invitations, purchase order management and processing, expenses and coordination of travel

  • Supporting the team with the collation and distribution of media summaries and coverage reports

  • Working to organise all general office administration for the team, working at all times to maximise productivity of the team, including:

  • Ensuring that filing and administrative systems are adhered to, kept up to date at all times and to recommend improvements as appropriate

  • Maintaining up to date holiday records

  • Arranging room bookings for meetings, co-ordinating diaries

  • Ensuring that all daily correspondence is promptly dealt with

  • Assist in greeting visitors and ensuring they are pre-registered on internal security system


Alongside Communications and Public Affairs teams, provide the logistics to deliver successful media access and events.



  • Managing guest lists, invitations and collating and processing all requirements of guests

  • Processing media access requests

  • Table and seating plans

  • Event logistics

  • Organising gifts as required

  • Providing briefing documents in a timely manner

  • Helping with pitch side presentations and media access

  • Match Day host; greeting guests, ensuring the day and guests run to time

  • Escorting VIPs when required, helping team with the overall event delivery



If this is for you then you should apply today! If you know someone else who may be suitable, please pass on their details or ask them to apply!


Click on the apply button or call me, Lucy Limerick for more information on the role on 0208 542 6688.


Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Lucy Limerick