HR Officer - High End Bookseller

  • Location
    London, Greater London
  • Category
    HR - HR Officer
  • Contract Type
  • Salary
    £ 28000 - £ 30000 / Year
  • OrganizationType

My client, one of the world's premier rare book dealers based in London, is seeking a part time HR Officer to assist with day-to-day operations of the HR functions and duties, to support employees and to cover essential aspects of the HR Manager's role. The appointment will include a two-week handover with the HR Manager.

Chelsea | 10 Months FTC (Maternity Cover) | Part Time, 20 hours per week | Hybrid working | Full-Time equivalent £30,000 pro-rated depending on hours | Must be available to start ASAP

BENEFITS: 7% employer pension contribution / 3% employee contribution, 21 days' paid leave pro rata + Bank Holidays, Health and Wellbeing Programme, Staff parties, season ticket loan, Cyclescheme


  • Managing a complex schedule considering holidays, absences, ensuring correct staff levels, Saturday rotations and desk allocations at all times. Liaising with shop managers to organise covers, staffing for fairs and the festive period, and sharing the updated schedule regularly with employees.

  • Maintaining and updating the company's online HR platform (Sage HR), including time off requests, absence reporting, employee data and company information. Liaising with line managers for holiday requests approval and correct staff levels in each department.

  • Ensuring the correct paperwork is completed for any changes, including but not limited to promotions and/or title changes, salary changes, resignations, training agreements etc. following existing templates.

  • Assisting the recruitment process, including posting jobs on relevant platforms, managing the recruitment inbox, filtering candidates, and liaising line managers to organise interviews. This also involves liaising with recruitment agencies when applicable.

  • Coordinating new starters' paperwork, including their right to work, personal details and references, and conducting their onboarding sessions on their first day. Liaising with payroll to inform them of any new staff member.

  • Assisting in payroll preparation by providing the relevant data (absences, leaves, overtime, salary increases etc.)

Essential skills and experience

  • Strong organisational and administrative skills.

  • Experience with rota/scheduling.

  • Basic knowledge of UK Employment Law.

  • The ability to handle confidential and sensitive information with discretion.

  • The ability to remain calm in stressful situations including staff conflicts.

  • The ability to build strong working relationships with staff across the company.

  • Knowledge of relevant computer systems and software programs.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Harriet Silvester