HR & Business Support Administrator

We are currently working with an independent charity for a HR & Business Support Administrator to join the team in central London.


Applicants should be self-driven, results orientated, flexible with a clear focus on producing high quality work. Reliable and committed to role, able to take instructions and to work well as a team or on own initiative. Able to communicate at all levels, strong organisational and administrative skills. Must be adept in use of computer systems.


JOB TYPE: Temporary


COMPANY TYPE: Charity


HOURS: 09:00-17:30


SALARY: £10-12 p/h


LOCATION: Initially based from home, may be required to work from the office in Central London at some point during assignment


CULTURE: Professional, friendly atmosphere


WOW FACTOR: Incredibly interesting organisation, upbeat environment; varied and busy role with a great team!


KEY RESPONSIBILITIES:


Recruitment administration



  • Prepare recruitment templates and candidate information

  • Advertise vacancies

  • Manage enquiries through the Recruitment Mailbox including response to adverts, acknowledge receipt of applications and prepare short-listing information

  • Schedule interviews, prepare and send invites to interviews

  • Welcome candidates for interviews, manage schedule on day(s) of interviews and any issues arising

  • Undertake pre-employment checks, including right to work in the UK and reference checks

  • Draft offer letters and contracts

  • Contact unsuccessful candidates and arrange feedback



Onboarding, induction and leavers administration



  • Send welcome pack to new employees prior to their first day

  • Ensure receipt of all appropriate onboarding information including payroll form, next of kin, confidentiality statement etc

  • Administer the induction e-learning system ensuring employees receive notification of training when they start and refreshers thereafter.

  • Draft acknowledgement of resignation letters and send leaver surveys prior to employees' last day.


HR system administration



  • Process, input and maintain all employee data in the HR information system including new starters, leavers, holiday information, and any changes

  • Support managers and employees with system queries


Payroll and benefits administration



  • Prepare and send appropriate employee information to HR Advisor/Head of HR for payroll each month, ensuring information is accurate and payroll deadlines are met

  • Administration of benefits systems (including pensions and cash plan), ensuring employees are added and removed in a timely fashion.

  • Administer information for other benefits such as our cycle to work scheme.


Telephone reception duties



  • Receive all incoming phone calls, answering general enquiries and referring calls on to the appropriate teams.



PERSON SPECIFICATION:


Essential experience



  • Previous experience of HR administration either as an HR Assistant or as an Office administrator, with experience of creating and maintaining templates, processes and policies

  • Previous experience in a customer/client facing role

  • Demonstrable experience of managing a varied workload and achieving objectives


Essential skills



  • Excellent interpersonal skills

  • Confident communicator

  • Fluent written and spoken English

  • Strong organisational and planning skills

  • Competent Microsoft Word, Excel, Outlook and PowerPoint skills

  • Ability to use HR information system effectively

  • Competent numeracy skills


Essential abilities



  • Professional, polite and friendly manner

  • Ability to build positive and constructive relationships with internal and external contacts

  • High levels of self-motivation

  • Ability to work under pressure and prioritise

  • Ability to remain calm under pressure in a demanding and dynamic working environment

  • Positive and constructive approach to problem-solving

  • Ability to learn new skills and work in a changing environment

  • Ability to maintain confidentiality at all times

  • Co-operative and supportive team player


NB: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels, Partnership Accounts branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted. For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://www.office-angels.com/candidate-privacy


To speak to a recruitment expert please contact Jasmine Mather