HR and Payroll Administrator

Job Title: HR and Payroll Administrator (30 hours per week)


Location: Taunton, Somerset


Salary: Circa £11 per hour dependant on experience


Hours: Monday - Friday, 30 hours per week. Our client is flexible on start and finish time but does require someone 5 days per week office based.


Benefits: 27 days holiday plus bank holidays (pro rata), private medical package and contributory pension scheme, highly established and reputable business and friendly, welcoming, team orientated environment.


The Company: We are working in partnership with a leading engineering firm who supply products to a range of industries including marine, defence, aerospace, nuclear, utilities and industrial. They are a well renowned company in their field involved with multiple scale projects across the UK. You will be joining an established and knowledgeable down to earth, family orientated team.


The role: This is a rare opportunity to join a growing business in a varied role working closely with the Director and supporting key functions within the organisation. The role will suit someone who has some experience, or a key interest in HR and will also involve working as part of the accounts team so experience within this area will also be highly beneficial.


Key duties will include:



  • Collating employee and subcontractor time sheets onto the company database.

  • Acting as the first point of contact across the business for all HR administration queries.

  • Maintaining accurate employee records within the HR online and paper systems.

  • Effectively completing daily administration/communication requirements in an accurate and timely manner.

  • Generating HR reports for directors.

  • Providing support with note taking in meetings where necessary.

  • Supporting and maintaining documentation on policies and procedures.

  • Supporting recruitment and on-boarding.

  • Supporting the day-to-day relationships with agreed recruitment agencies.

  • Arranging interviews with hiring managers and candidates when required.

  • Supporting with the interview process when needed.

  • Providing feedback to candidates after interviews have taken place.

  • Issuing new starter paperwork as required including offers and terms and conditions.

  • Maintaining new starter checklist and ensuring new starters are added to relevant systems and new starter checks such as references and DBS' are completed.

  • Providing support to line managers and sending probation letters once received confirmation from managers.

  • Ensuring exit interviews are completed with any leavers prior to their last day with the business.

  • Providing payroll numbers for new starters in a timely fashion so that they can update their relevant portals/time sheets.

  • Supporting with induction forms for new starters.


Employee Relations:



  • Have an awareness and understanding of company policies and procedures relevant to the HR role.

  • Have an understanding of employment law basics and/or know where to get the information from if necessary. You will have support from external contacts.

  • Advising employees on any information regarding their terms and conditions of employment.

  • Providing information and promote benefits and well being initiatives to employees


Learning and Development:



  • Ensure all new starters have been added to the training matrix and any training requirements are recorded and supported by management.

  • Monitoring training completions and enrolments by running regular reports - chase up any incomplete training.

  • Maintaining training records & training matrix.


Payroll:



  • Supporting the activities regarding payroll with the external payroll provider.

  • Being an internal point of contact for any questions/queries related to pay and link with payroll department.

  • Maintain accuracy within the HR system at all times.

  • Processing any new starters and leavers onto the system at the appropriate time.


OTHER RESPONSIBILITIES:



  • Maintaining the company's holiday, sickness, absence records.

  • Assisting with the company filing systems as and when required.

  • Providing Pension support.

  • Providing Health Insurance support.

  • Supporting Health & Safety as and when required.

  • Updating Clocking In cards (monthly).

  • Providing holiday cover for the Accounts Department.


Required skills and experience:



  • Strong working knowledge of Microsoft Word, Excel and Outlook.

  • Familiarity with computerised accounting procedures (desirable).

  • Basic understanding of employment law would be preferred however the company would be willing to support education and training to an administration level for the right candidate.

  • Ability to work to deadlines.


The person:



  • Ability to work alone or as part of a team.

  • Organised with good attention to detail.

  • Ability to act within a confidential manner and protect sensitive information .

  • Good communication skills.

  • Energetic and self-motivated.

  • Able to use own initiative.

  • A good sense of humor.


Next steps…


If you are interested in finding out more please call the office on 01823 285440 or email georgina.caddick@office-angels.com for a confidential chat.


Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Catherine Knight