Headteacher's PA - Temp - Perm

Office Angels are looking for an experienced Headteacher's PA to join a reputable school based in East London. This is an exciting opportunity to work within a great team and for an organisation who make a huge impact on peoples future.



JOB ROLE: Headteacher's PA


JOB TYPE: Temp - perm


DURATION: 1-2 months on-going, with the view to go permanent


HOURS: 8:30- 4:00pm Monday- Friday (These timings include a 30 minute lunch break and a normal 36 hour week. These hours may be reviewed in consultation with you. The remaining 72 hours of work will be agreed once the needs of the academic year are known.


COMPANY TYPE: School


LOCATION: East London


PAY RATE: £18.48



RESPONSIBILITIES




  • To provide a comprehensive, confidential and efficient administrative support service (including word processing, preparation of presentations, minute taking, copying, filing etc) to the headteacher.

  • To be the first point of contact for the Headteacher including being the initial recipient of all telephone calls and taking and passing on accurate messages.

  • To manage the headteacher's diary, balancing competing priorities and reducing pressure on the headteacher.



  • To be the main channel of communication between the academy and the governing body including managing the governors portal and providing administrative support for the preparation of governing body meetings as required.

  • To maintain a database of names, addresses and categories of governing body members and their terms of office.

  • To support the election process for staff and parent governors.

  • To coordinate all meetings of the Governors' student discipline committee.

  • To prepare agendas for, attend and minute meetings as required and ensure the collation and timely distribution of supporting papers.

  • To organise and support meetings involving the headteacher, arranging venues and hospitality as required and to be responsible for any bookings of the headteacher's meeting rooms.

  • To maintain a system to ensure that tasks, enquiries and correspondence are actioned by the headteacher.

  • To maintain an accurate, comprehensive and confidential filing and record keeping system for the headteacher.

  • To support the headteacher in managing queries and concerns raised by stakeholders, ensuring strict confidentiality.

  • To maintain a log of complaints received in line with the complaints policy and GDPR guidelines.

  • To manage and draft routine and non-standard correspondence as required.

  • As part of the Human Resources team, to assist with administrative work related to trips, exclusions and recruitment.

  • To provide agreed administrative support for other members of the Leadership Team as directed.

  • To run errands as necessary.

  • To request and compile notices for the weekly 'overview of the week', including the academy diary.

  • To develop and maintain a system for issuing and reporting the headteacher reward system.

  • To coordinate the administration of the academy prefect programme.

  • To cover main reception as directed.

  • To undertake any other reasonable duties commensurate with the grade of the role as directed by the headteacher or head of HR.

  • To act as a qualified First Aider and attend relevant training.



We are looking for:



  • A highly organised individual with excellent interpersonal and administrative skills

  • A self-starter with a 'can do' approach

  • A welcoming, polite and friendly approach and a sense of humor

  • The ability to work well independently and as part of a team.

  • Patience and diplomacy with the ability to maintain appropriate boundaries and confidentiality.

  • Excellent diary management and ICT skills

  • A typing speed of 60 words per minute

  • Preferably experience of being a PA in a school

  • Preferably experience of administering exclusions

  • Able to communicate with staff at all levels of the organisation as well as students and parents

  • Clear DBS enhanced clearance



Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Harriet Silvester