Fund Operations Administrator

  • Location
    Exeter, Devon
  • Category
    Accountancy - Accounts Admin
  • Contract Type
    Permanent
  • Salary
    £ 20000 - £ 22000 / Year
  • OrganizationType
    Office

We have a unique opportunity to join a growing specialist investment and fund management business, with offices in Exeter, London, Taunton, Bath, Dorchester and Bury St Edmunds as a Fund Operations Administrator. The company have a fantastic reputation and really invest in their staff and their training. Offering a fantastic career for an ambitious, driven individual. You will be trained in all areas of the business starting on the administrative and operational aspects of fund management, the opportunities are endless!


LOCATION: Exeter


SALARY: £20,000 -22,000 DOE


HOURS: Working hours to be flexible, office hours are 08:30 - 17:00 Monday - Friday.


BENEFITS: Generous holiday which builds each year, Discretionary Annual Bonus Scheme, Contributary Pension, Income Protection Insurance.


THE ROLE: To provide a pro-active, efficient and effective support service and administrative assistance to the Fund and Model Portfolio Service Management teams



  • Answering phone calls, taking detailed phone messages if necessary and dealing with general enquiries

  • Preparing, printing and binding of literature, including monthly factsheets and quarterly reports using Microsoft Publisher and presentations using Microsoft Powerpoint

  • Preparing and sending mass emails

  • Booking of meetings, restaurants, events, travel etc (both in the UK and internationally), producing travel itineraries for the team where applicable

  • Maintaining electronic records including scanning and saving documents

  • Maintaining paper records including filing, photocopying and scanning as required

  • Monitoring and ordering stationery and supplies, as well as merchandise and literature

  • Preparing for meetings including greeting visitors, meeting room bookings, setting up the room with IT equipment, preparing refreshments, ordering food and clearing up

  • Writing letters as directed to clients and third parties

  • Managing Outlook diaries and email inboxes

  • Assisting with organisation of events in coordination with the Marketing team (some attendance will be required)

  • Preparing for and taking minutes at various meetings

  • Have a key role in the administration of the Funds and other investment portfolios in conjunction with the Head of Fund/MPS Operations, including:

  • Checking and updating valuations, prices, dealing and cash transaction records using our own internal systems, and external records

  • Updating and creating various internal spreadsheets monitoring asset allocation breakdowns, yields etc

  • Updating investment portfolios on investment platforms

  • Ensuring all literature is compliant

  • Dealing with any compliance queries

  • Liaising with the Marketing team on literature and updating relevant pages of the website using Wordpress

  • Updating and running reports from Salesforce and Financial Clarity on behalf of the Business Development Managers


The successful candidate will have…


Qualifications Educated at least to GCSE standard including English and Maths (at least grade B), but preferably to A-level standard (or equivalent).



  • Good communication & inter-personal skills

  • Excellent degree of numeracy

  • Polite and friendly manner

  • Meticulous attention to detail

  • Accurate typing skills

  • Proactive approach and able to work on own initiative

  • Competent in using Microsoft Office


NEXT STEPS… If you are looking for your first career role or a change of direction and have the skills necessary, please get in touch. Please apply online, send a copy of your CV to vicky.williams@office-angels.com or contact Vicky on 01392 426200

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Evie Middleton