Front of house with PA duties ~ Education

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - PA
  • Contract Type
    Permanent
  • Salary
    £ 25000 - £ 30000 / Year
  • OrganizationType
    Office

One of the largest privately-owned school groups are looking to recruit an enthusiastic and self-motivated Receptionist/PA to Directors based at Head Office. This is a key role which requires highly effective organisational and planning ability along with excellent IT and communication skills. The ability to multi-task and prioritise work under pressure is essential. To provide solid and efficient reception support to Alpha Plus Head Office, and comprehensive and administrative support to the Directors.



JOB ROLE: Front of House/PA to Directors


INDUSTRY: Education


SALARY: £25k - £30K


LOCATION: West End



MAIN DUTIES AND RESPONSIBILITIES:



  • Screening and handling front office reception calls.

  • Meeting and greeting Head Office visitors.

  • Managing incoming and outgoing post.

  • Undertaking diary management for Head Office meeting rooms.

  • Preparing rooms for internal meetings i.e. refreshments, room setup etc.

  • Managing the enquiries inbox.

  • Processing stationery and kitchen supplies.

  • Arranging couriers and taxis

  • Organising keys/fobs for new starters and leavers.

  • Reconciling credit card expenses

  • Completing catering requests for Head Office forums

  • Assisting with ad hoc front office administration.

  • Co-ordinating internal and external meetings for the Chief Finance Officer, Director of IT and Director of Early Years.

  • Processing purchase invoices

  • Coordinating travel and accommodation arrangements, including creating itineraries

  • Supporting the other Directors as required.


SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED:



  • Strong interpersonal skills.

  • Strong organisational skills.

  • Ability to work on own initiative, as well as part of a small team.

  • Ability to manage and prioritise a varied workload under pressure.

  • Excellent computer skills with a high proficiency in Microsoft Office.

  • Excellent English language skills.

  • Educated to A-Level or equivalent.

  • Ideally solid PA experience of supporting staff at senior level.

  • Ideally at least two years' experience of working in a busy office environment.

  • Solid experience of administration work.

  • Minimum 35 wpm.



If applying via the OA website please send to me directly on WestEnd@Office-Angels.com


This opportunity is being advertised by the Office Angels West End team.


Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly.


If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.


Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead.


Our Retail team looks after Fashion and beauty roles nationally.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Nikki Toumba