Front of House Facilities Administrator

  • Location
    Edinburgh, City Of Edinburgh
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • Salary
  • OrganizationType

Are you a confident individual looking for a new role in an office environment?

Office Angels Edinburgh have an exciting opportunity for a Front of House Administrator to be responsible for the onsite running of our clients Edinburgh city centre office on a contractual basis - Maternity leave cover (minimum 6 months). This role also supports our clients Manchester office on an ad-hoc basis as well as a qualified First Aider and Fire Warden (full training on the Health and Safety will be provided).

The office is open Monday to Friday from 8am-6pm and you would be required to work 37.5hrs within these hours. The salary is £20,000.

Main Duties and Tasks:

  • Meeting and greeting all visitors

  • Maintain security pass allocation for Edinburgh office as well as issuing new passes.

  • Monitor access control software alongside the Office Manager

  • Liaise with suppliers to the office, building management and meeting organisers.

  • Daily checks and organisation of office and equipment

  • Hosting landlord inspections as and when required

  • Supporting the HR induction process

  • Assist the receptionist with answering incoming calls and directing queries to the appropriate individual or department.

  • Management of the booking system for meeting rooms and spare offices and ensure they are clean and presentable.

  • Sorting incoming and outgoing mail

  • Be responsible for ordering all UK and international couriers while maintaining a log of bookings to check against invoices when received ensuring costs are allocated to the correct department.

  • Be accountable for ensuring the service is reviewed and costs compared with other service providers.

  • Book all travel arrangements for any Edinburgh based staff as well as resolving any issues with booking of travel

Health & Safety responsibilities are also included.

Key skills

  • Must be organised and able to carry out projects in a structure manner

  • Good Communication skills with all levels of the business

  • Professional Telephone Manner essential

  • Strong communication skills both oral and written

  • Proactive approach to the working environment

Qualifications and Experience

  • Previous experience of office administration

  • Previous experience of liaising with landlords is beneficial

  • Previous experience of expense and finance processes is useful

Whilst we'd love to get back to every applicant personally, it isn't always possible and sadly we cannot provide individual feedback. If you are interested in this role and wish to be considered, please click apply! This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

**If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email**

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Alice Ellwood