Facilities Help Desk Administrator

  • Location
    Livingston, West Lothian
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • Salary
    £ 23000 - £ 25000 / Year
  • OrganizationType

*Are you a customer service and admin whizz with exceptional organisational skills?

*Would you like to pursue a career within a rewarding culture and thriving business?

*Do you have a natural flair and passion for facilities management and fantastic customer service skills?

Office Angels Livingston are collaborating exclusively with a fast paced and innovative team for a Permanent Facilities Help Desk Administrator. The role is perfect for someone who has proven experience in a similar role in either a customer service administration or scheduling administration role that has an interest in facilities management. You will be naturally IT savvy and looking for a career with excellent progression opportunities. Based in West Lothian, salary up to £25,000 per annum depending on experience. The core hours are Monday - Friday, 9am-5.30pm and this is a fully office-based role with some out of hours work hours required once every 5-6 weeks on a rotational basis.

The role:

You will work alongside this vibrant Facilities Help Desk team to provide a first line of support for technical, Building Management and Facilities Services, scheduling in both planned and reactive works. You must be experienced in customer service and a similar facility help desk role would be beneficial as well as systems savvy. You will see through all issues from initial log through to final resolution, ensuring excellent customer service each time. You will have excellent spelling and grammar, good knowledge of Microsoft platforms and software and take real pride in your work and enjoy going the extra mile. This is a fast paced and busy Help Desk role which is why previous experience is essential as you need to hit the ground running. The company offers great opportunities for hard workers that are keen to build their career long term and progress

What you'll be doing:

  • First point of contact for incoming telephone calls. Accurately process enquiries, resolving concerns where possible or distributing call back requests to the relevant department with key information

  • Responding to helpdesk queries and ensuring they are logged correctly in line with each client's contract on our client's management system

  • Follow up on queries and plan engineer or sub-contractor attendance as required

  • Liaise with contractors, client representatives, and the full team including engineers

  • Ensure Contractors are aware of outstanding issues and are dealing with them in a timely manner

  • Ensure Clients are updated with progress of works

  • Appropriately escalate any issues where suppliers and engineers have failed to respond within contract timescales

  • Assist with producing engineer/sub-contractor quotations

  • Process reports for engineers, highlighting working hours and material costs

  • Any other Ad hoc duties as required

What you will need:

  • Previous experience within a busy office support, scheduling or facilities/commercial FM helpdesk role is preferred

  • Previous Help Desk and Administration experience preferred

  • Excellent communication skills - both written and verbal

  • Customer service experience

  • Good working knowledge of Microsoft office and Microsoft Teams

  • Ability to work on own initiative and as a part of a team

Interested? Please call Nadia at Office Angels Livingston today or send your CV to nadia.gray@office-angels.com

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Nadia Gray