Facilities Administrator

Role: Facilities Administrator


Location: Leeds City Centre


Hours: Monday to Friday, 37.5 hours


Salary: Starting at £19K, moving to £21K after probation


Start date: ASAP



Do you love being the first point of contact for a business? Do you enjoy assisting with queries? Are you so organised that your lists have lists?


I'm currently looking for a personable, organised administrator with excellent communication skills to join a Charity business based in the centre of Leeds. You will be part of a friendly and busy HelpDesk so will be the first point of call for all facilities queries and directing them appropriately so your methodical way of working and flexible attitude to work will be utilised whilst specific processes are being developed.


If you have demonstrable experience of working successfully within a busy administration role and are interested in working for a charity, then I would love to hear from you to talk about this opportunity in more detail.

Main Responsibilities include:



  • Be the first point of call for all incoming queries and managing them appropriately

  • Liaise between contractors, regional FM's and sites to ensure a smooth workflow

  • Engaging contractors for various on-site jobs and scheduling work to be done

  • Keep the system up to date for all works and incoming queries

  • Attend meetings with SMT and regional FM, take minutes and carry out all agreed actions e.g. ordering equipment etc.

  • Feedback to the SMT on the progress of various projects

  • Ad-hoc duties as required by the Regional FM's or SMT




To be considered for this opportunity, you will have:



  • Experience within Properties or Facilities will be an advantage

  • Clear telephone voice with great communication skills

  • Ability to organise a busy workload



Whilst we'd love to get back to every applicant, it isn't always possible. So, if you haven't heard from us within 3 days, please note that your application has not been successful on this occasion.

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To speak to a recruitment expert please contact Mo McHugh