Facilities Administrator

  • Location
    Grangemouth, Falkirk
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Temporary contract
  • Salary
  • OrganizationType

Office Angels - Stirling have an exciting opportunity for an experienced Facilities Administrator to join an established team. This assignment is due to run for a period of 12 weeks but could become a permenant role for the right candidate.

Hours of work are: Mon-Fri, 9am to 5 pm. This role is based in Grangemouth.

The ideal candidate will have previous experience within a reactive role and must be confident with handling incoming queries and tasks from a shared admin support box.

*Due to the nature of this role, we will only be shortlisting candidates who are available immediately with full availability over the next 12 weeks.*

What you'll do:

* Act as first point of contact for telephone calls and visitors to head office

* Process incoming/outgoing mail

* Action and prioritise task requests in the admin support and customer care inboxes

* Coordinate and schedule inspection/repair visits with clients and contractors and update client records

* Preparation of minutes

* Preparation of written responses using Company business templates

* Provide assistance in relation to the coordination and preparation of client information/welcome packs

* Typing and reformatting tasks

* Board room bookings

* Meeting room set up

* Accommodation and travel bookings

* Meeting arrangements

* Basic ICT Troubleshooting

* Data inputting

What you'll need:

* Proficiency with all products in MS Office Suite (especially Excel)

* Customer oriented attitude

* Excellent customer service skills

* Good written and verbal communication skills

* Self-motivation and a high work rate coupled with the ability to work on own initiative and think on your feet

This role will suit confident and articulate individuals who are keen to deliver the highest levels of customer service.

If you are interested in this role please apply today!

Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team:

* Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after

* Access to discount vouchers with many high street brands

* Eye care vouchers and money towards glasses should you require them for VDU purposes

* We can search for permanent work whilst you're in assignments and offer expert interview support and advice

* Weekly pay

* Pension scheme option (with employer contributions)

* 28 days paid annual leave (Based on a weekly accrual)

* Statutory Sick Pay in the unfortunate event you find yourself under the weather

* Access to our assistance programme that provides free, confidential and independent advice on a range of issues including grief, stress and legal issues

* Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Dominique Daly