Facilities Administrator

  • Location
    Exeter, Devon
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Permanent
  • Salary
    £ 23000 - £ 24000 / Year
  • OrganizationType
    Office

TITLE: Facilities Administrator


LOCATION: Exeter with free parking


SALARY: £23,000-£24,000 DOE, excellent development opportunities


HOURS: Full time, Monday to Friday, 37.5 hours worked , flexible eg. 8am-4pm, or 9am-5pm


BENEFITS: 25 days holiday plus Bank Holidays, free on-site parking, friendly team!


THE COMPANY: This nationwide company prides itself on providing people-first, services across a range of community-facing assets and infrastructure, including delivering Facilities Management to homes, schools, and universities.


THE ROLE: We are looking for an administrator to support the Facilities Maintenance Manager with all related admin , including compliance with Health & Safety, external audit requirements, service management and relationship management. You will have great people skills and love to build relationships as you will be liaising with specialist providers and contractors on a daily basis in this busy and friendly office.


DUTIES WILL INCLUDE:



  • Liaising with specialist providers and following up on remedials and service dates, co-ordination of all requirements under direction of the FM Manager

  • Communicating programme of works to clients

  • Collating and reviewing specialist providers documentation and filing them accordingly

  • Updating the core business system with report sheets and compliance notes

  • Assisting with the operation and development of the Company's Safety Rules and Procedures

  • Liaising with the Management team to ensure the safe delivery of tasks and works within budget and to time

  • Ensuring that best practice is shared between functions, sites and contracts

  • Assisting the manager to develop and maintain systems and procedures to ensure the smooth running of the service

  • Build professional relationships with colleagues and key external stakeholders to ensure customer satisfaction

  • Ability to work closely with the senior management team


EXPERIENCE & SKILLS:



  • Experienced administrator ideally having worked within facilities, construction or engineering

  • Experience of Microsoft packages

  • Experience in managing/coordinating contractors

  • Excellent written and verbal communication skills

  • Able to manage own workload and prioritise where necessary

  • Highly organised & Self-motivated

  • Proactive / problem solving

  • Good People Management skills


TO APPLY: If this role is of interest to you then please apply online, send your CV to Vicky.williams@office-angels.com or call Vicky on 01392 426200.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Harri Yeates