Facilities Administrator

  • Location
    Brighton, East Sussex
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • Salary
  • OrganizationType

JOB TITLE: Facilities Administrator

LOCATION: Brighton (free parking available)

INDUSTRY: Hair & Beauty

HOURS: 37.5 hours per week Monday - Friday

SALARY: £26,000pa

CULTURE: Progressive. Positive. Connected. Rewarding.

Office Angels are excited to be partnering with the UK's largest supplier in their industry to help recruit for a Facilities Administrator. Our client has been established for over 65 years and are still a family run business, this role will be based out of their head office on the outskirts of Brighton. As the facilities administrator you will be responsible for maintaining computer and paper-based records of their property portfolio.

About your day-to-day responsibilities:

  • Undertaking administration relating to the negotiation and management of legal documents, such as leases and all correspondence with agents and solicitors.

  • Liaising with internal and external contractors to obtain documentation confirming compliance of all works, and to ensure all compliance checks, and periodical works, are carried out and documented in a timely manner.

  • Supporting the Facilities Manager in ensuring reactive works are carried out within acceptable time frames and to high standards.

  • Supporting the Facilities Manager in the implementation of a new MaintainX system, playing a critical part in ensuring that it is correctly populated, and diligently maintained.

  • Liaising with store management and Regional Managers to obtain documentation to carry out store compliance check's and maintain H&S records.

  • Supporting Facilities projects with management of data and documentation.

  • Supporting the efficient operation of stores through effective monitoring and challenging of costs. This includes analysis, approval and processing of contracts/costs for utilities, rents, rates and facilities department costs.

  • Supporting the Fleet Manager in the buying and selling of Company vehicles, ensuring the vehicles are taxed, serviced and MOT'd as required.

About you:

  • a good level of IT skills

  • previous experience working in a facilities compliance admin role is desirable however a strong administration background will be considered

  • experience in analysing, monitoring & processing utilities invoices

  • excellent organisational and communication skills and possess a high attention to detail

  • flexible in adapting to all areas of the role

  • ability to multi-task in fast paced working environment

Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy.

Please be aware we receive a lot of applicants for our roles if you have not been contacted within the next 5 days of applying for this role on this occasion you have not been successful but please go to our website for more vacancies - www.officeangels.com.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Alice Holden