Executive Team Assistant

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - PA
  • Contract Type
    Permanent
  • Salary
    £ 35000 - £ 40000 / Year
  • OrganizationType
    Office

CONFIDENT & PERSONABLE Executive Team Assistant needed!


Are you looking for a varied role with no day the same, exciting opportunity for development and growth within a fast-paced and collaborative company?


APPLY NOW!


JOB TITLE: Executive Team Assistant


COMPANY:


CONTRACT: Permanent


SALARY: £35,000 -£40,000


HOURS: 9.00am - 5.30pm


START: ASAP


LOCATION: South Kensington


CULTURE: Supportive, dynamic, and vibrant team


DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO:



  • Organise meetings and tasks to optimise the CEO's and senior team's time

  • Maintain up to date schedules & calendars for internal and external meetings

  • Monitor and manage company mailboxes - Including enquiries inbox

  • Schedule virtual and in-person meetings for Senior Team ensuring the correct facilities are available

  • Travel Coordination - As and when required for the Senior Team

  • Documentation production - collate presentations, reports, minutes as and when required by the Senior Team

  • Project Management - drive effective execution on a varying range of projects, including research on behalf of the Senior Team

  • Assist the Senior Team with the correct management of their document control including team absence records etc.

  • Ensure company website is up to date

  • Be the first point of contact and manage all office related matters - reception queries, suppliers, facilities, cleaners, etc.

  • Ensure that office related stock is well maintained

  • Ensure the office space is well maintained

  • Organise, co-ordinate and promote the Company events

  • Work with the Technical Director on ensuring project costings on strategic projects and partnerships are accurately recorded

  • Coordinate the weekly and monthly submissions to Finance to ensure they are submitted on time


SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED:



  • Experience in an Executive Assistant role in a corporate, entrepreneurial, and fast-paced environment

  • Financial administration experience

  • Commercial awareness

  • Ability to handle confidential data with absolute discretion

  • Experience of making considered judgement calls independently

  • Excellent English (spoken and written)

  • Proficient knowledge of Microsoft Office suite, in particular MSWord, Excel and Power Point

  • Experience in writing business communications

  • Excellent planning & execution skills

  • Confident in working with and liaising with senior executives and stakeholders

  • Ultra-organised, with great attention to detail

  • Able to prioritise tasks, working out what is urgent and what can wait

  • Warm, confident, friendly and approachable personality

  • Proven ability to effectively manage varying responsibilities and a busy workload

  • Resilient, and positive attitude

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Sarah Tremolada