Executive Assistant

Job Role: Executive Assistant

Hours: Monday to Friday, 37 hours per week, Team rota to cover between 8:00am - 6:00pm Monday - Thursday, 5:00pm Fridays

Contract: 3 month temporary contract with permanent job prospects

Pay: Up to £15.33 per hour (DOE)

Office Location: Wolverhampton City Centre

Office Angels are delighted to be working in partnership with a local public sector client who are currently seeking to appoint an Executive Assistant to work on a 3 month temporary contract with the potential to transfer onto a permanent contact after a probationary period. The Executive Assistant is a key member of the Executive Support Team;. you will be required to provide efficient, accurate and confidential executive support and co-ordination to the Strategic Executive Board and the wider senior management team within the Business Change division. This role is ideal for an individual with a proactive approach, ability to multi-task, proficient with prioritising and exposure of working to strict deadlines.

Responsibilities will include:

  • Managing and delivering the preparation of correspondence, including highly confidential and sensitive items

  • Diary management for board members

  • Organising complex and detailed travel plans to meet changing needs

  • Managing all incoming mail, telephone calls and transferring of messages

  • Preparing agenda's and briefs for events and meetings

  • Acting as a central point of contact for strategic board members

  • Proactively identifying alternative meeting arrangements on behalf of strategic board members to make room for key priorities (where required)

  • Monitoring of members inbox, ensuring that routine inquiries are dealt with in consultation with the relevant officers

  • Identifying and actioning any requests / issues to resolution, escalating where appropriate

  • Preparation of meeting papers advance of team meetings

  • Handling incoming requests with highest level of speed, accuracy, presentation and confidentiality

  • Identifying, drafting and typing all routine and ad hoc correspondence and reports

  • Creating action plans and follow-up outstanding issues

  • Preparing background information, collate information into reports, produce statistics

  • Creating and manage databases required to support board members

  • Preparing meeting agendas, take, produce and circulate accurate actions/decisions of meetings - full minutes as identified.

  • Creating and design visual aids/presentations

  • Utilising internal system to carry out any necessary activity including; manage orders/requisitions and maintain budgets as appropriate

  • Working collaboratively with other employees within the Executive Support team.

  • Assisting with the interviewing and selection of administration staff.

Skills / Experience Required

  • Previous Secretarial, Personal Assistant or Senior Administrative support to senior management level

  • Project Management Experience (advantageous)

  • Ability to use Microsoft Office; including Word; Excel, PowerPoint, OneNote and Outlook

  • Competent Diary management and Minute taking experience

  • Experience of handling confidential information

  • Ability to work on own initiative, to respond quickly, appropriately and communicating clearly in relation to urgent/important matters

  • Ability to maintain effective communication networks at all levels across the organisation

  • Proactively share ideas and new ways of working to continually improve the service offered

This role has an immediate start for the successful applicant, if you possess the skills / experience and are available IMMEDIATELY then please apply now!

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Charlene Taylor