Executive Assistant with Project Coordination

Our client are a global company, based within the food and beverage industry, who are searching for a Executive Assistant to join the M&A project team working remotely. They have a proven track record of success and have been operating for over 100 years. The ideal candidate with have previous experience supporting senior level colleagues with administration based tasks, will have experience working closely projects and the ability to use own initiative under minimum supervision.


If you are a skilled Executive Assistant with Project Coordination experience, this is the perfect role for you!


JOB TITLE: Executive Assistant With Project Coordination


JOB TYPE: Fixed Term Contract | 3-6 months


SALARY: £40,000 - £45,000 Pro Rata


COMPANY TYPE: Food & Beverage


HOURS: 9am - 5pm with 1h lunch


LOCATION: Central London (Currently remotely based)


CULTURE: Friendly & Fast-paced


BENEFITS: Pension, Development, Generous Holiday Allowance


THE ROLE



  • Participate in project and team meetings with responsibility for noting down and distributing next steps and follow-up actions

  • Update and manage project timelines

  • Maintaining the project team's calendars, organising internal and external meetings

  • Communicating regularly with advisers and other external parties

  • Assist in the uploading and management of a virtual data room and assisting with the Q&A process

  • Organising meetings/calls (virtually or in-person), often including several time zones, ensuring relevant information is available to the required and relevant attendees in good time

  • Organise project related travel (international and domestic), including multi-destination trips including itineraries, end to end travel and visas where required

  • Process project and team expenses in Concur

  • Create and edit documents in Word, Excel and PowerPoint ensuring a professional look, feel and communication style

  • Assisting in the preparation of internal and external presentations

  • Manage invoice process from concept to payment: request PO numbers from procurement via SAP, validate accuracy of incoming invoices, log and approve invoices as relevant and ensure successful payment of all incoming invoices

  • Other general project related administrative support


Knowledge & Skills



  • Strong, proven organisational and written skills

  • Ability to multitask

  • Excellent interpersonal and communication skills

  • Ability to build strong relationships with colleagues at all levels of the organisation

  • A good phone manner and ability to liaise with senior management

  • Good knowledge of PowerPoint, Word and Excel

  • Strong attention to detail

  • Self-motivated, proactive and confident

  • Dedicated and flexible team player

  • Ability and desire to use own initiative under minimum supervision

  • Comfortable working to tight, at times conflicting, deadlines within a fast-paced environment

  • Experience of working in a mergers and acquisitions environment an advantage or within the Food & Beverage industry


NB: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels, Holborn branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted for the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Bobbie Williams