Executive Assistant - Maternity Cover


Our client, a financial membership organisation based in central London are looking for an EA to join them on a maternity contract. This is an exciting opportunity to work for a well-established and professional company. You will deliver executive support to C-Suite, Leadership Team and Business Services in a hybrid working model. The right candidate will have a 'can do' attitude with a focused approach whilst working to make things happen.


JOB TYPE: Maternity Cover


SALARY: £37,295


COMPANY TYPE: Membership Organisation


HOURS: 9:30am to 5:30pm


LOCATION: Working from home and in the office


THE ROLE:



  • Diary management, arranging travel and accommodation provisions, and producing detailed travel itineraries.

  • Organising schedule of meetings across business and booking meeting rooms, other facilities, and catering provisions, as required.

  • Acting as the point of contact between C-Suite and internal colleagues or external partners.

  • Responsible for providing secretariat support for all internal governance meetings (including actions and minutes) and issuing to relevant parties within timely manner.

  • Manage incoming queries, including phone calls, emails and other correspondence, responding on behalf of the C-Suite, as directed.

  • Act as a business liaison for senior stakeholders and external partners, including greeting visitors to the office, making catering arrangements for external meetings and ensuring compliance with business security arrangements.

  • Producing reports and presentations, preparing meeting agendas, collation and distribution of all associated papers, preparation of minutes for approval by the Chair and executing actions log to relevant parties.

  • Provide cover and support within Business Services Team and Reception areas

  • Supporting Head of Business Services and wider business teams with business contingency and health and safety


Skills and abilities



  • Experienced, self-motivated professional, with previous experience supporting C-Suite or Senior Leadership Team member.

  • Meticulous attention to detail, excellent stakeholder management, and the capacity to work across multiple areas simultaneously.

  • Ability to manage several priorities, able to remain versatile, with excellent interpersonal skills using tact and diplomacy in engaging colleagues.

  • Excellent communication approach with engaging written skills, works effectively within a team, understands the impact of own actions on colleagues.


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