Executive Assistant

Our client is looking for Executive Assistant, with experience of working within a similar role and will be responsible for providing EA Support to senior leadership team and will have the pleasure of working within a high profile organisation, diverse team, busy environment. Experience in managing conflicting diaries, working with senior stakeholders and enjoys working within a fast-paced office environment

JOB TITLE: Executive Assistant

JOB TYPE: Full-time, Temporary

SALARY: £20 - £24 Per hour

HOURS: Monday to Friday 9:00am - 5:30pm

DURATION: ongoing

LOCATION: Canary Wharf,

Responsibilities/Duties

• Provide administrative, logistical, and business support to the Director and Private Office, covering a wide range of duties in a fast-paced environment.


• Work collaboratively with Private Secretaries to provide first class administrative support and strategic planning of the Private Office.


• Manage information flows through the Private Office and advise the Director/Private Secretaries of any urgent matters as required.


• Work collaboratively with the wider EA/PA network and directorate to represent the Director's views and deliver priorities.


• Take a lead role as EA for the directorate, providing support and mentoring where required.


• Proactively manage the Director's diary, ensuring their time is managed efficiently and aligns with their strategic priorities.


• Effectively manage complex key external and internal stakeholder relationships, acting as the initial point of contact for stakeholders, and handling all queries in an efficient and professional manner to promote a positive image of the directorate.


• Develop and maintain excellent working relationships with colleagues within the directorate and across the wider organisation, to ensure a high level of service to the Director.


• Work with Private Secretaries to ensure the Director receives relevant papers and briefings for meetings in a timely manner, so that they have sufficient time to absorb the content and provide any feedback prior to meetings.


• Brief and update the Director and Private Secretaries with any pertinent information that may be required by them to function effectively in their roles.


• Any other tasks commensurate with the role that are required by the Director or Private Secretaries


• Confident PA/EA with a proven track record of working at Director/Deputy Director level, ensuring the allocation of a Director's time is proactively managed, and aligns with strategic priorities.


• Ability to multi-task and remain calm when working in a fast-paced environment, with a patient and logical approach to analysing information effectively to solve problems.


• Exceptional attention to detail and organisational skills with proven ability to identify priorities and actions efficiently and effectively without supervision.


• Strong interpersonal skills with the ability to communicate confidently at all levels and establish a strong rapport with senior leaders, both internally and externally, using diplomacy, tact and influencing.


• Experience of dealing with matters of a highly confidential nature and acting appropriately.


• Highly Proficient with the MS Office suite, OneNote and document management

Skills and Experience

• Maximising Interim Networks Director time ensuring they work in an efficient and cost-effective way


• Building strong relationships with internal and external stakeholders


• Providing wider support to Interim Networks Director teams


• Working as part of the wider directorate administration team to ensure smooth running of the Networks Directorate


• Experience of working as a personal assistant, working closely with a manager to maximise their time;


• Experience of complex diary management, inbox management and creation of reports and presentation.


• Good organisational and time management skills


• Flexibility and adaptability to juggle a range of different tasks to meet deadlines; with the ability to work under pressure;


• Enhanced written and oral communication skills; along with advanced

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