Executive Assistant - Global organisation!

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - Executive Assistant
  • Contract Type
  • Salary
    £ 35000 - £ 40000 / Year
  • OrganizationType

Our clients London office is looking to hire an Executive Assistant. This role will be based in our Fleet Street office, and requires candidates be available to work in an office setting.

Role: Executive Assistant

Salary: Up to £40,000

Where:Chancery Lane

Company: A wonderful worldwide company that offers professional services in education

Position Summary:

The Executive Assistant coordinates, oversees and performs a wide variety of highly responsible administrative activities for the Managing Director of the London Office. This position is regularly required to resolve complex administrative problems independently and confidentially.

Essential Duties and Responsibilities:

� Provide administrative support to the assigned Executive(s), to include:

� Managing a complex schedule/calendar

� Scheduling and maintaining domestic and international travel itineraries and negotiated complex scheduling issues

� Preparing and managing expense reports

� Schedule, organize and support complex activities such as international meetings and conferences; arranges for appropriate audio/video equipment, meeting room reservations, manages materials, agenda and food as needed

� Organize special events, scheduling and coordinating dates and times, venues, attendance, agendas and facilities; takes minutes as needed and provides administrative support and follow up on matters arising from meetings

� Support the Executive through the creation, modification, editing and preparation of documents to include transcriptions, correspondence, memos, charts, tables, graphs, presentations, special reports, etc.; verifies accuracy and clarity of final product

� Research information, compile statistics and gather and compute various data; prepare special and/or one-time reports, summaries, presentation or reply to inquiries, selecting relevant data from a variety of sources

� Proactively anticipate administrative needs and make informed decisions in regards to priorities; analyze situations carefully, recommend solutions, adopt effective courses of action

� Gather, enter and/or update data in records and databases as appropriate; establish and maintain files and records for the Executive

� Assist in the coordination, supervision and completion of special projects as appropriate

� Perform other job related duties and responsibilities as assigned


Position Knowledge, Skills and Abilities Required:

� Project Management Skills

� Able to set priorities, organize and manage multiple tasks independently

� Anticipates needs; takes proactive approach to work

� Meets deadlines; manages time effectively

� Strong attention to details; focused on quality

� Ability to coordinate and organize meeting and/or special events

� Client Relationship Management

� Ability to establish professional and personal credibility with colleagues, clients, faculty and venders; owns relationships

� Strong interpersonal and communication skills

� Maintains confidentiality

� Technical Skills

� Proficient in Microsoft Office Outlook, Excel, Word and PowerPoint

� Excellent graphic and editing skills

� Able to learn and work in various databases and systems

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Bobbie Williams