Executive Assistant - EA - Aztec West

Position: Executive Assistant
Hours: Monday - Friday 9am - 5pm
Location: Bristol

Term: Full time, permanent

Salary: £50'000

Are you a robust and adaptable EA, used to working in a fast paced environment? If so we want to talk to you about a fantastic opportunity within a high tech defence company based in Aztec West. As Executive Assistant to the CEO, you'll be supporting the senior management team with organisation, scheduling and logistics in addition to traditional diary management, admin support and international travel arrangements. An example of a typical week will mean your week is split with 2 days a week in Bristol, 2 days a week at home and travel to London (expenses all paid) 1 day a week.

The role involves:

  • Proactive diary management 2/3 weeks ahead of time

  • Maintaining the appointment schedule

  • Preparing meeting agendas, taking minutes during meetings

  • Processing expenses and arranging travel

  • Booking UK and international travel arrangements, including flights, transportation, and lodgings for senior management and other staff members

  • Supporting logistic arrangements for large scale meetings and business events including monthly board meetings across 10 sites

  • Support the ESUK Directors with International stakeholder coordination

  • Book business meetings and coordinate with PA's across multiple locations including overseas sites.

The ideal candidate will need to;

  • Be resilient and adaptable

  • Have relevant experience as a Personal / Executive Assistant to senior boards level executives

  • Have strong communication skills - especially as the role involves international relations

  • Highly competent user of the Full Microsoft package including PowerPoint

  • Have a robust and proactive approach

  • Work in an organised and calm manner, at pace and under pressure

  • Be confident liaising with colleagues and organisations where English isn't the native language.

If you are successful in getting shortlisted for an interview you will be contacted by Friday 9th July 2021.

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To speak to a recruitment expert please contact Annie Johansen