Entry Level Administrator

  • Location
    Chelmsford, Essex
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Permanent
  • Salary
    £ 18000 - £ 20000 / Year
  • OrganizationType
    Office

Entry Level Administrator


£18k-£20k per annum


South Woodham Ferrers


Mon-Fri 37.5 hours per week



Excellent benefits including: 20 days holiday along with 3 additional days over Christmas depending on company performance, discretionary bonuses, free on-site parking.



My client, a successful facilities and property management company based in South Woodham Ferrers, is looking for an Entry Level Administrator due to expansion.



Duties:



  • Receive, transfer and field all telephone calls, recording name, contact details and nature of call

  • Greet visitors, clients, and contractors to the office

  • Type general correspondence for architects', surveyors', and project management departments

  • Log new enquiries, set up data file structure and enter details onto the practice database and spreadsheets

  • Organise appointments, drafting standard documents, and processing enquiry stage correspondence

  • Open, scan, distribute and file incoming post and e-mails and process, frank end of day post and take to the post office each day.

  • Scan incoming cheques and pass to accounts department

  • General photocopying, electronic filing, and archiving assistance as required

  • Develop basic understanding of office procedures, suggesting improvements and new processes where appropriate

  • Always provide first class standard of service and attention to detail

  • To assist and support the Business Support Administrators in various ad hoc duties as required

  • Check and order stationery, unpacking and checking deliveries

  • Check and order provisions (toilet rolls, hand towels, tea, coffee), unpacking and checking deliveries

  • Ensure confidentiality and Data Protection Act compliance

  • Demonstrate and continually improve planning, prioritisation, and time management skills

  • Be personable and engaging with good spoken, written and presentation skills

  • Engage and communicate well with clients, contractors, building surveyors, architectural and administrative teams

  • General office tidying duties (meeting room)



Skills and experience:



  • Self-motivated and able to work on own initiative, meet deadlines and balance priorities to achieve results.

  • Excellent written and verbal communication skills.

  • Ability to develop long term relationships with clients, understanding customer care.

  • Good IT skills - proficient in Microsoft Office.

  • Ability to work under pressure, whilst maintaining attention to detail.


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