Employment and Skills Administrator

Office Angels have an exciting opportunity for an experienced Administrator to join our client on a permanent basis to provide business support to the Employment & Skills division of our client's business.

The main remit of the role will be to provide solid and consistent support to the recruitment team in ensuring all deadlines are met and compliance is upheld.  

Key responsibilities: -

  • Processing candidate registrations & applications

  • Dealing with Right to Work and ECS card application

  • Organising and processing candidate training and assessments

  • Assist in the review, development, and application of the Crediting Electrotechnical Competence (CEC) Scheme

  • Coordinating candidates with start dates

  • Dealing with any queries from candidates & clients in a prompt manner  

  • Document control & ensuring all paperwork is 100% compliant 

  • Supporting the team with the advertising and candidate attraction strategy for the business

  • Log applications (paper) daily.

  • Add and update applicant records into the database.

  • Review applications to ensure they include the required qualifications, where appropriate email applicants advising them of the criteria and/or requirements.

  • Review and update the guidance on the ECS Card Portal, paper applications, template emails to reflect changes to criteria.

  • Provide guidance to Members and Operatives on ECS cards.

  • Process and issue the results of the ACA to employers and candidates.

  • Produce and maintain the ACA Log and provide Finance with a Report each month.

  • Organising and dispatching decline/offer letters

Education Qualifications

  • SVQ in Office Administration or equivalent


  • Outstanding customer service skills

  • Impeccable organisation skills

  • Ability to work in a fast-paced environment whilst working to tight deadlines

  • High initiative and great communication skills

  • Fantastic attention to detail

  • Essential previous experience in either a Recruitment or HR role or similar

  • Ability to work independently with minimal supervision

  • Knowledge of recruitment processes and candidate management

  • Fully conversant in MS Office Packages, particularly Excel& PowerPoint

The role is based in Midlothian and the hours of work are 35 hours per week, worked over Monday to Thursday from 8.30am to 5.00pm and on Fridays from 8.30am to 2.30pm.

We're proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail; please contact your local Office Angels branch for further information.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Katrina Healey