Department Operations Support Officer

Are you an experienced administrator looking for a new challenge? Are you confident managing your own workload and getting things other the line? Have you previously worked supporting a team or department?


We have an exciting opportunity for an organised and driven individual to join an education provider in Exeter in an operations support role. This is a fixed term contract to cover a maternity leave. This role would suit someone who has previously worked as a PA, Office Manager or supporting a team.



JOB TITLE: Department Operation Support Officer


LOCATION: Exeter


HOURS: 37 hours per week, Monday to Friday


SALARY: £22,500 - £23,900 per annum dependant on experience


DURATION: Fixed term contract (Likely 6 - 12 months)



THE COMPANY AND THE ROLE: Our client, a well known provider of education in Exeter, is looking for a Department Operation Support Officer to join one of their successful academies. This is a varied role in which you will be the leading support professional responsible for the smooth & successful running of the department. You will support the Head of Department with a wide range of duties including educational, operational, business and financial responsibilities.



YOU WILL BE RESPONSIBLE FOR:



  • Providing operational, business and administrative support to the department under the direction of the Head of Department.

  • Taking an operational lead on the department's Financial Resources, Administration, Facility Management, Health & Safety and Data Protection

  • Ensuring that all administrative tasks within the department are carried out effectively and efficiently.

  • Providing a reception function for visitors to the department and dealing with all enquiries promptly and efficiently

  • Providing secretarial support to the Head of Department

  • Ensuring the smooth day to day running of the department

  • Working with the Head of Department and Management Group to generate and maintain information relating to students, staff and resources, using specialised databases and software

  • Attending and minuting department meetings

  • Ensuring that room requirements, department communications and timetable changes are in place to facilitate teaching cover requirements for absent members of staff

  • Coordinating budget(s); proactively supporting to ensure that the budget(s) is well managed and spent in accordance with the financial regulations and that all end of year financial processes are fulfilled

  • Keeping and maintaining accurate records, including the ordering of materials, production of contracts, petty cash expenditure, student visits, and any other records of spend or budgetary requirements/evidence.

  • Processing income, purchase orders, budget transfers and resource charges



WHAT WE ARE LOOKING FOR:



  • Significant experience of working in an administrative support post

  • Familiarity with budgeting and financial management systems

  • Previous experience working to tight deadlines

  • Ability to work independently, without supervision, managing own workload

  • Excellent IT skills

  • Excellent interpersonal, communication and customer care skills

  • Ability to maintain accurate records

  • Ability to multi-task

  • Excellent written skills and attention to detail


Please note you will be required to undertake an enhanced DBS check for this role.


TO APPLY: If you are interested in this role we would love to hear from you. Please call Alex on 01392 426200 or email Alex.Pedrick@office-angels.com.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Alex Pedrick