Contracts Team Administrator - Construction Experience required

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • Salary
    £ 27000 - £ 30000 / Year
  • OrganizationType

Looking for a position where you can build your skills to become a Document Controller?

JOB TITLE: Contracts Team Administrator

COMPANY: Construction

CONTRACT: 12 month FTC (maternity cover) - potential to extend and/or go permanent

SALARY: £27,000 - £30,000 dependant on candidate experience

HOURS: 9.00am - 17.30pm


LOCATION: Victoria (office full-time)

CULTURE: Busy and buzzing environment working with leading industry individuals

Main Duties and Responsibilities

  • Monitoring and logging incoming and outgoing information/correspondence

  • Adhere to document control procedures keeping accurate records and trackers

  • Ensure all necessary electronic and paper records, including timesheets are completed by the team in a timely manner to meet internal and customer deadlines

  • Update and maintain document management system, logging projects, updating their status and milestones against service deliverables from enquiry through to completion

  • Responsible for the project library, storage areas and inventory of items

  • Operate Clients document management systems - upload/download documents

  • Support the team with relevant administration tasks throughout the contract lifecycle

  • Organise communication and collating requests for information required by the project management team

  • Deliver exceptional service standards to meet client expectations

  • Resolve all operational difficulties by supporting the management team

  • Collection of sustainability information for submission on a monthly basis

  • Work with project staff to ensure Health & Safety risk assessments are completed

  • Administrative support duties for the Project Managers

  • General support functions (e.g., general enquiries including phone enquiries, mailing, emailing, photocopying, collating, formatting documents, filing, archiving and typing, population of databases, ordering stationary)

  • Security Pass processes

  • Setting up electronic and hard-copy folders of tender documents

  • Document control of changes of tender information, issuing tender addendums to the relevant parties

  • Managing subcontractor enquiry process (sending out enquiries, arranging site visits, chasing quotes, etc.)

  • Adding schedule of works to our estimating system (training to be provided)

  • Ensuring that all tenders are logged and submitted as per the tender requirements

Knowledge and experience

  • Previous knowledge of how construction/refurbishment/conservation projects are delivered is essential

  • Excellent organisational and time management skills. Knowledge of working within and supporting a fast-moving team to ensure that the team objectives are delivered to time, budget and agreed quality standards. Ability to prioritise and work to tight deadlines

  • Demonstrable experience of building and maintaining effective relationships at a variety of levels, including responding to needs diplomatically and managing expectations

  • Strong IT skills and experience with a wide range of office and project management IT (Microsoft suite including SharePoint, Aconex etc.)

  • Have a working knowledge of electronic document management systems and ability to learn new systems

  • Flexibility willingness to take on varied duties and tasks

  • Knowledge in heritage is desirable

  • To be a team player and able to work alone whilst keeping focused on priority issues

  • No issue with personal security clearance / no criminal record

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Rebecca Turner