Clinical Administrator ~ Private clinic

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • Salary
    £ 23000 - £ 25000 / Year
  • OrganizationType

An incredible private clinic providing exemplary health services to their clients in the West End are looking for a Clinical Administrator. The role is an essential position that supports the Programme Manager delivering In Person and Online treatment.

JOB ROLE: Clinical Administrator

INDUSTRY: Private clinic




  • Providing support to the In person and Online programme managers in the day to day running of the therapeutic day. This will include, but is not limited to: Liaising with admissions re new clients/timings/intake assessments, organisation of client/carer meetings, assisting in case reviews/treatment reviews and providing general support

  • Overall management of the In Person and Online Timetable to be produced on a rolling 6-week period. Lead daily/weekly reviews to make adjustments based on absence and changes and manage subsequent communication to team members in handovers

  • Forecast planning to identify upcoming gaps in provision due to annual leave, absence, training and identify cover, arrange cover and communicate as required to relevant team members

  • Identify weekly client attendance, enter client initials into the Timetable, align with treatment plans at the start of each week, review Wednesdays and Fridays, confirm attendance on client timetabled days, review treatment plans for accuracy and sign off, ensure plans are in place and attend register meetings leading collecting relevant updates and information as required

  • Circulate the timetable on a weekly basis on a Monday morning at 9am for both the In Person and Online programmes

  • Undertakes daily reviews of 1:1 session scheduling, ensure note entries as attended / declined and updating the finance and case management teams of any missed sessions and/or sessions in lieu

  • Manage the In Person and Online Programme attendance registers on a daily basis, ensure the relevant teams are notified of non-attendance and absence

  • Manage room allocations in Hallam Street for all clinical sessions, for all internal and external meetings, communicate any room changes as required and communicate to the team

  • Create and circulate online links to the team and clients on a daily basis

  • Attend to the daily management of the timetabling inbox, manage timetabling queries in a prompt and professional manner and support clients and team members as required


  • A proactive hardworking and motivated individual, ideally with experience in a fast paced organisation and/or start up business

  • Previous experience working in a medical or therapeutic healthcare environment

  • Experience of administration required, with exposure to timetable, diary management or scheduling in a previous role and excellent IT skills

If applying via the OA website please send to me directly on

This opportunity is being advertised by the Office Angels West End team.

Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly.

If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.

Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead.

Our Retail team looks after Fashion and beauty roles nationally.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Nikki Toumba