Client Services Co-ordinator - 6 Month FTC

  • Location
    Mansfield, Nottinghamshire
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • Salary
    £ 18000 - £ 20000 / Year
  • OrganizationType

Office Angels are currently looking to support one of our long term clients with a 6 month Fixed Term Contract (FTC) for maternity cover.

This is a full-time role, 37.5 hours a week with a hybrid of working from home and office with flexible working hours.

Key Responsibilities Include:

  • Answering all incoming communications from external & internal clients, suppliers and the wider OH team

  • Book and confirm internal and external client appointments

  • Use and understand the eOPAS system to schedule appointments, limit blockings, run the case tracker, manager clinical team diaries and update relevant parties regarding changes and free slots

  • Monitor, produce and add client charges to all invoices in a timely manner

  • Inform 3rd parties of PO numbers

  • Product management information for clients

  • Oversee the logistics of client contracts including booking rooms to ensure all KPI's are met

  • Input weekly electronic time sheets (RPS system Sharpowl) accurately

  • Perform routine administrative tasks (including dealing with incoming and outgoing post, operation of standard office equipment etc.)

  • Undertake other ad-hoc tasks and projects as required to ensure the smooth running of the RPS Occupational Health offices

The right candidate will have a a collection of the following:

  • Prior strong office based administrative experience gained in a busy environment

  • Competent user of the MS office suite and able to complete Pivot and Vlookups

  • Excellent organisation skills with the ability to prioritise

  • Strong written and verbal communication skills

  • Great interpersonal skills

  • High degree of attention to detail

  • Self-motivated to do a great job

  • Able to work as part of a team as well as independently

Please apply with a copy of your CV below if you feel you fill the above criteria and are interested in the position.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Cameron Mcguigan