Central Support Administrator

Office Angels are currently recruiting on behalf of a not for profit organisation for a Central Support Administrator to provide administration and front of house support.

The role will be for a period of 3 months to help the organisation through a busy period and therefore it is essential you are able to commit to the entirety of the contract.

This is a fantastic opportunity to join a friendly and dynamic team predominantly to provide customer service and administrative support to the organisation. The successful candidate will have an excellent working knowledge of business support and should be able to proficiently use MS Office packages.

Key responsibilities: 

  • Dealing with all incoming calls in a prompt and professional manner

  • Greeting, welcoming, directing and announcing all visitors and calls (with social distancing in mind)

  • Answer, screen and forward any incoming phone calls while providing basic information when needed

  • Receive and sort daily deliveries/mail/couriers

  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)

  • Keying accurate information into the client database 

  • Diary management & organising travel arrangements

  • Maintain strict confidentiality in relation to all tasks 

  • Reporting on sensitive subjects and acting in a timely manner 

  • Ensure data is up to date and readily available 

  • Ensuring site H&S is adhered to & highlight any risks to management

  • Providing reactive business support to the central and field-based team

  • Organising PPE deliveries and managing stock levels

  • Perform other general administration tasks such as filing, photocopying, collating, etc

  • Maintain inventory of office stationery

 Key skills: 

  • Have previous experience of running a busy reception area

  • Understand the Health & Safety procedures and set an example to other staff members

  • Have an excellent telephone manner in addition to being articulate and courteous

  • Provide a friendly welcome and create an excellent impression of the client's organisation

  • Have the ability to multi-task and be flexible in approach to daily duties

  • Intermediate IT skills i.e. Windows, Excel, MS Outlook,

  • Ability to work as both a team member and in a stand-alone position

  • Strong initiative and proactive working manner

  • Previous experience of dealing with sensitive information 

  • Knowledgeable of GDPR regulations 

This is a full-time role Monday to Friday - 8.00 - 17.00.

The ideal candidate will be experienced in dealing with sensitive cases, knowledgeable in Data Protection legislation and will be able to work to strict confidentiality guidelines. 

If you are interested in joining a company who transform people's lives please apply today!

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Claire Clarkson