Alumni & External Relations Coordinator

Alumni & External Relations Coordinator

Salary: £28,100 - £29,800 (pro rata) Term time role plus 3 weeks

Hours: 8am - 4pm

Location: London borough of Sutton

Job Description and duties:

The primary responsibilities of the External Relations Coordinator are to:

  • Develop and coordinate the alumni activities, Develop and support the Parent-Teacher Association (PTA)

  • Develop and support long term plans for fund-raising and development projects

  • Coordinate a range of external communications, publications and activities

  • To establish, encourage and support high quality presentation, images, language and best representation

  • To be a member of the school administration and general office team as required


  • To support the work of the past students association and to act as a key link between the school and association

  • To maintain the alumni and past pupil database and records

  • Act as a first point of contact for alumni of the school and with the association

  • To develop and support networking opportunities between alumni

  • Develop and support networking between alumni and current students

  • To develop opportunities for alumni to contribute to current school life

  • Develop and coordinate combined events of the school and association

  • To develop and manage the association website, newsletters and communications

  • To provide administrative support to the association

Parent-Teacher Association (PTA)

  • To support the work of the PTA and to act as a key link between the school and PTA

  • Maintain the PTA contact list and assist with communications

  • To act as a contact point for parents for events and other activities

  • To support the joint cooperation arrangements of the school and PTA To support the coordination of PTA events

  • Supporting the system for the PTA funding support to the school

Communications, publications and activities

  • To coordinate the organisation, updating and information of the school website

  • Maintain the publication of the school prospectus and general publicity

  • To coordinate the issuing of newsletters, Headmaster's bulletins, letters to parent's and other general communications as necessary

  • To establish and assist with consistent and high quality communications being issued by the school to all external contacts and assist staff with high quality public relations approaches in these activities

  • Support the organisation of events and activities to ensure the quality and suitability of communications and best presentation of the school

  • Provide support and coordination with key events such as prize-giving day, parents evenings, Activities Weeks, etc

  • To assist the Headmaster with the research, development and growth of the external relations activities through a pro-active approach to projects, fund-raising, sponsorship, donor stewardship parent contacts and alumni relations


  • To be aware of and comply with policies and procedures relating to safeguarding, child protection, equal opportunities, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

  • To demonstrate high standards of presentation and communication Participate in training and other learning activities as required

  • To attend and participate in events and meetings as required, sometimes outside of office hours

  • To respect confidentiality at all times

Skills and experience:

  • Ability to apply school policies and strategies

  • Contribute to extra curricular work of the school

  • Experience of organising fundraising for an organisation such as a school or a charity would be advantageous

Next steps:

Apply today, the client is looking for someone to interview asap!

Please apply today with your up to date CV

For more information, please contact Joan Collins on 0208 542 6688 or email

The Small Print

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