Administrator/Receptionist

  • Location
    Glasgow, Glasgow City
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Permanent
  • Salary
    £ 23000 - £ 25000 / Year
  • OrganizationType
    Office

ROLE - Receptionist/Administrator


HOURS - 35 hours, Monday to Friday 9-5 (1 hour for lunch)


LOCATION - Glasgow City Centre


SALARY - 23-25k DOE


PERMANENT



Office Angels have an urgent requirement for a Receptionist/Business Support Administrator to join our client based in Glasgow City Centre.



The ideal candidate will enjoy being the face and voice of the company, have a high level of presentation, and have previous front of house experience.  In addition, the role requires you to have extensive Administration experience and an advanced level of IT skills. Our client is a professional services company and the role will suit candidates with previous experience of supporting the administration function in a similar environment.



As the Business Administrator/Receptionist, you will be the first point of contact for the company and you will provide administrative support across the organisation. You will handle the flow of people through the firm and ensure that all reception responsibilities are completed accurately and delivered with high quality and in a timely manner. 



The office is based in a modern city centre office with both Buchanan Street and Sauchiehall street within walking distance.



Duties will include: 
* Dealing with all incoming calls in a prompt and professional manner 
* Greeting, welcoming, directing and announcing all visitors and calls (with social distancing in mind) 
* Producing business documents and marketing materials
* Reformatting existing materials and ensuring they are up to date with current regulations
* Diary management and arranging travel
* Answer, screen and forward any incoming phone calls while providing basic information when needed 
* Produce reports and meeting agendas  
* Record minutes of meetings and file notes
* Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges) 
* Provide business support to the fee earners - assisting with compilation of documents and reports
* Document control in line with GDPR regulations
* Arrange for files to be lodged to and retrieved from off-site storage as directed.
* Organise destruction of documents and files as directed and in accordance with regulatory requirements
* Acceptance of documents from individuals/couriers, and timely forwarding to relevant department



Skills: 
*  Previous experience of providing administration support ideally in a professional services firm
* Ability to organise and run a busy reception area 
* Understand the Health & Safety procedures and set an example to other staff members 
* Have an excellent telephone manner in addition to being articulate and courteous 
* Provide a friendly welcome and create an excellent impression of the client's organisation 
* Have the ability to multi-task and be flexible in approach to daily duties 
* Advanced levels of proficiency in MS Office
*  Ability to work as both a team member and in a stand-alone position 
* Strong initiative and proactive working manner 

The salary for this role is £23-25K and will depend on experience.

We're proud to say our consultants are experts in recruitment and are more than happy to discuss the role in more detail; please contact us for more information.  
If you are interested in this role and wish to be considered please click apply! 

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Claire Clarkson