Administrator Term Time Only

Job: Administrator / Receptionist


Salary: £21k-£24k


Hours: Full time, 8am - 4 pm


Duration - 12 months Fixed Full Time Role


(Term Time Only an option)


Start date: ASAP (Temp to Perm Considered)



To undertake administrative support in line with school policies and procedures.


To contribute to the overall ethos, aims and values of the school, promoting a positive image within the school and wider community



Purpose



  • To be the first point of contact for staff, visitors, and pupils, ensuring that all are consistently signed in and out, in accordance with school procedures

  • Respond to routine enquiries in person, via email and telephone

  • Monitor reception and the school gates to ensure that the site is secure at all times

  • Welcome and confirm safeguarding checks of visitors on arrival, ensuring that they are escorted around the school at all times

  • Follow up and record reasons for pupil, staff, and visitor absences

  • Provide support in line with school evacuation procedures

  • Process and record incoming and outgoing post Reception



Duties



  • Provide routine administrative support for staff and undertake duties as reasonably requested by the Referrals Officer

  • Undertake ICT based tasks including the use of computerised database systems

  • Maintain online school calendar and booking systems

  • Prepare rooms for meetings and provide refreshments for visitors

  • Take minutes of meetings as required

  • Maintain an accurate daily record of the issue of keys, laptops, files

  • Undertake administrative tasks such as photocopying and filing as directed

  • Contribute to the development of administrative systems and procedures

  • Participate in training and professional development as required



About You



  • Excellent ICT Skills (Google suite, Email, Databases)

  • Excellent communication skills

  • Excellent organisational skills

  • Previous administrative experience essential

  • Adaptable in what can be an extremely busy environment

  • Happy to work independently but very much a team player

  • Approachable and friendly

  • Good memory

  • Organised and able to multitask



Essential Experience



  • Skills and Knowledge Administrative qualifications ICT qualifications

  • Previous administrative experience in a school / college Customer service experience

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Ann Watson