• Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Temporary contract
  • Salary
    £ 12 - £ 14 / Hourly
  • OrganizationType

Temporary to Perm Administrator

£12 - £14 p/h DOE


Required hours and days: Full Time Mon - Fri - 09:00 - 17:30 (42.5 hours per week)

Start date: Asap!

Duration: Temp - Perm

Reporting to the General Manager, you will ensure that there is close liaison between all on-site parties and the smooth running of the management office.

Sounds interesting?...Daily duties include:

  • Ensure incoming and outgoing post is dealt with in the correct manner.

  • To handle all incoming telephone calls, the taking of messages and making appointments as required.

  • Managing the shared management team diary and office/meeting room booking schedule.

  • To facilitate the reception of all visitors and respond to queries from members of the public, occupiers, service partners, local stakeholders, etc. To process all initial enquires in a timely manner.

  • Deal with all ad hoc general enquiries and help build the relationship between tenants, contractors and management.

  • To ensure visitors records and passes are administered correctly

  • To support the production of reports, letters, emails, memos, etc, as requested by the management team, including posting on the company insights

  • To periodically review staff and tenant directories to ensure they are accurate.

  • To assist the management in any aspect of PR and marketing, mall income or other commercial aspects of the scheme.

  • Assist in the electronic management of H&S and Sustainability compliance, uploading documentation as directed by the management team.

  • Support the wider team in delivering key KPIs, including Turnover Collection, Mystery Shop, H&S, company insights. Taking a leading role in driving customer service and developing an action plan to improve customer service.

  • To provide duty support for any customer enquiries received out of hours via social media.

  • To support the correct filing of both hardcopy and electronic documents, photocopy and scan as required at the request of management team.

  • To photocopy and scan as required at the request of management team.

  • To ensure the reception area is kept clean, tidy and of a professional appearance without compromising health and safety.

  • Responsible for petty cash reconciliation, processing Invoices, expenditure logging and the maintenance of departmental records. The invoices are to be coded, dated and approved by relevant department managers before being approved.

  • Production and maintaining of shared files to support the management team with tracking service charge expenditure.

  • To assist with preparing promotional and recharge invoices and the credit control of the same.

  • Support the team with resolving any invoice queries

If this is for you then you should click apply today! If you know someone else who may be suitable, please pass on their details or ask them to apply!

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Steph Webbs