Administrator in Purchasing Team | Temp to Perm

  • Location
    Maidstone, Kent
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Temporary contract
  • Salary
    £ 12 - £ 13 / Hourly
  • OrganizationType

Job Title: Office Administrator - Purchasing Team

Location: Maidstone

Salary: £12 to £13ph

Hours: 8.30am to 5pm, Monday to Friday

Term: Temporary to permanent

Start date: As soon as possible

Our wonderful Client in Maidstone is looking for an Administrator to join their purchasing team on a temporary to permanent basis. This role is a key role within the Purchasing/Procurement team, providing administrative support ensuring all documents are logged correctly and efficiently onto the company system. The role will be varied, excellent attention to detail is a essential and you must be confident using Excel.

Your duties would include:

  • Scanning documents and filing into the correct folders

  • Supporting the Purchasing team with general administration

  • Monitoring and responding to emails as required

  • Forwarding emails onto the correct contact within the company

  • Answering and diverting telephone calls to the relevant person

  • Responding to incoming enquiries via email and telephone as appropriate

  • Compiling the daily inventory spreadsheet

  • Placing POs as directed by the Purchasing Team

  • Adjusting/amending PO dates and quantities as per information from Suppliers and Purchasing Team

  • Checking Order Acknowledgements against existing POs for accuracy and alignment

  • Sending shipping documents to Forwarders, Delivery Point Contacts and Finance for arranging transport/clearance and payment

  • Expediting orders and updating info on system for Warehouse, Planning, MRP and Finance

  • Dealing with admin queries from our third party warehouses i.e providing missing pack lists and identifying POs/SKUs for Goods In

  • Electronically filing all COAs, Acknowledgements, Shipping Docs etc to PO files

  • Assisting Finance with invoice queries

  • Daily reports - download and file

  • Assisting with and collating information for Team Projects

  • Diarising meetings with Suppliers for all on site/off site meetings and trade shows

  • Booking stock against POs for Co-Man Warehouses

  • Putting together Monthly Price File and sending out Price Requests

  • System update and maintenance as directed

  • Assisting with Data clean up and input for QAD project

  • Other admin activities to support Purchasing function

Reasons to work for this company:

  • Amazing coffee machine available to all staff!

  • Fresh fruit delivered weekly

  • Free parking on site

Skills and experience required:

  • 1+ years administration experience is essential

  • Good, confident telephone manner

  • Competent in the use of Microsoft Office including Excel and quick to pick up new IT systems

*AMAZING* Benefits of becoming an Office Angels Temp:

  • Weekly Pay

  • Up to 29 days annual leave

  • The chance to enter our raffle three times each month to win a £20 voucher of your choice!

  • Dedicated consultant to support your job search

  • First opportunity to see permanent positions

  • Access to free eyecare vouchers

  • Temp of the Month awards

  • Timesheets can be completed on mobile devices

  • Perks at work

  • Discount schemes

  • Access to Well-being platforms

Next steps…

If you're interested in this position and have the skills and attributes listed above then please apply today.

* Please note if you're suitable and your skills match the role you'll receive an e-mail from us. Remember to call us on 01233 611780 ASAP/within 24 hours to discuss the position in further detail with Georgia or Lindsay. We look forward to your application. This is a Temporary role starting immediately so please only apply if you can start work within a few days' notice.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Lindsay Prescott