Administrator *Engineering sector, Modern offices*

  • Location
    Ashford, Kent
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • Salary
    £ 23000 - £ 25000 / Year
  • OrganizationType

Job Title: Administrator *Engineering sector, Modern offices*

Location: Ashford, office based, free parking

Salary: £23k- £25k

Hours: Monday-Friday, 9am-5pm

Benefits: 23 days annual leave, 6.5% Employer pension contribution, Discounts on Large Retailers, newly refurbished offices and brand new desks and IT equipment etc

This company offer a welcoming environment to work in, a strong learning culture and the opportunity to play an important part in supporting a group of Engineers and Planners.

Your key responsibilities as an Administrator would be to:

  • Provide general admin support to technical teams to assist them to effectively manage their projects.

  • Diary management.

  • Schedule meetings, preparing agendas, taking and distributing minutes and arranging all the necessary conference room facilities.

  • Arranging travel and accommodation for colleagues at all levels.

  • Prepare/format documents using the Microsoft Office suite (Word/Excel/PowerPoint) and ensure filing and archiving systems are maintained.

  • Answer any telephone enquiries and welcome visitors to the office.

  • Assist with collating information relating to bid documents and tenders which could require liaison with different teams/departments across the Practice.

  • Raise purchase orders, process expense claims, complete timesheets and set up new project tasks on their in-house systems (Oracle), for which training will be given.

  • Set up wi-fi codes for visitors and arrange meetings/communicate with colleagues using 'Microsoft Teams'.

  • Update the in-house Client Relationship Management system (Pipeline), for which training will be given.

  • Assist with the organisation of external events.

  • Support Managers with ensuring project invoice details are correct and issued on time.

  • Liaise with HR to ensure that staff absence due to sickness is recorded.

We would love to speak to candidates with the following skills and attributes:

  • Experience of working as an Administrator supporting Engineers

  • Intermediate - Advanced MS Office skills; Word, Excel and Powerpoint

  • A friendly positive attitude

Interview process:

1st stage | Via MS Teams

2nd stage | A MS Office test to learn your MS Office ability

3rd stage | A show around the modern offices and an opportunity to meet the team

Next steps:

If this sounds like an ideal position for you and you have the experience outlined above, then please apply today. Bonnie (Candidate Manager) or Nicola (Permanent Consultant) will call you within 24 hours to discuss the position in further detail with you if you match the requirements for the job. We look forward to your application.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Nicola Hamley