Administration Officer

  • Location
    Newcastle Upon Tyne, Tyne And Wear
  • Category
    Health & Medicine - Other Health & Medicine
  • Contract Type
  • Salary
  • OrganizationType

JOB TITLE: Administration Officer (including payroll, PA support and HR admin)

LOCATION: Newcastle Upon Tyne (Office based)

SALARY: £25,000

OPPORTUNITY: Permanent Role

HOURS: 37 hours a week

BENEFITS: Career progression, opportunity to join a vibrant team, competitive pension scheme and holiday entitlements

We have an exciting job opportunity in the Healthcare sector as an Administration Officer. We are looking for someone who has worked in the Healthcare industry as an Administrator or PA. The successful candidate will get to work with a vibrant team and provide efficient and effective admin support to the Practice Manager and team. The office is a fast-paced environment and they need someone who is methodical about their work and always aim for a high standard with their work. and ensure work is completed to a high standard. The successful candidate will ideally have some experience in payroll, finance data entry and supporting HR processes like recruitment.

The day-to-day duties in your new job would be:

  • Provide confidential high level administrative support to the Practice Manager

  • Support practice meetings (including HR meetings) by setting up rooms, preparing agendas,

taking minutes and completing action points.

  • Process invoices and petty cash claims using Xero

  • Reconcile monthly bank statements in Xero

  • Run monthly payroll and process pension forms

  • Maintain HR files for the practice manager and administer recruitment processes

  • Organise essential health and safety work such as PAT Testing

  • Organise building repairs as required

  • Monitor safety alerts received at the practice

  • Record staff holidays, absence and training

  • Produce weekly staff rotas

  • Organise staff training sessions, liaise with speakers and book staff onto courses

  • Conduct audits for the practice manager

  • Prepare ad hoc reports in Excel and Word as required by the Practice Manager

  • Take messages for the Practice Manager acting as a point of contact in their absence

  • Keep practice information leaflets up to date

  • Monitor and order supplies

  • Cover reception and answer phone calls as required to cover other colleagues

  • Work in a confidential manner with the practice manager and senior team

  • Keep HR and other records in a way that complies with GDPR

  • Organise virtual meetings and training sessions on Microsoft Teams and Zoom

  • Any other appropriate duties as required by the Practice Manager.

We'd love to speak to candidates who:

  • At least two years' working in an administrative role

  • Demonstrable experience of financial processes such as invoicing and processing payroll

  • Able to use Word/Excel/Powerpoint to a high level to produce reports including formulas, templates, and presentations

  • Experience of GP clinical databases especially System 1

  • Experience of producing rotas

  • Experience of arranging meetings and training sessions

  • Good working knowledge of Microsoft Outlook including managing calendars, sending appointments

  • Experience of providing confidential administrative support to a senior manager and of acting as a point of contact in their absence

  • Demonstrable knowledge of confidentiality, safeguarding, and health and safety

  • An understanding of general practice and primary care.

Next steps…

Apply today and, if you are suitable Beca will be in touch if your application is successful.

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To speak to a recruitment expert please contact Beca Shields