Administration Assistant

  • Location
    City Of London, Greater London
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Permanent
  • Salary
    £ 28000 - £ 30000 / Year
  • OrganizationType
    Office

WOW FACTOR: Our client is a globally recognised organisation with offices all over the world and they are seeking an ambitious and analytical individual to join their inclusive and friendly team as Administrative Assistant!


The successful candidate will be offered a super exciting role, a generous benefits package and lots of opportunities for progression!


JOB TITLE: Administration Assistant


COMPANY: Financial Services


HOURS: 08.30am-5.00pm


START: ASAP


SALARY: Up to £30,000* Depending on experience


LOCATION: Walking distance from Fenchurch Street station. (Fully office-based)


BENEFITS:



  • Competitive salary

  • Collaborative work spaces

  • Private health-care

  • Generous pension scheme

  • Employee shares ownership plan

  • Financial advice


DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO:



  • Providing administrative support to management team

  • Attending internal meetings and taking minutes; assembling and issuing the minutes and records of meetings

  • Responsible for travel arrangements, entertainment arrangements and calendar management

  • Act as the first point of contact for all stakeholder enquiries (via email, phone, on-site visitors etc.)

  • Coordinating all office management duties to guarantee day-to-day smooth running of the office

  • Restocking stationery and refreshments

  • Allocating mail appropriately

  • Liaising with building organisations and other contractors with regards to facilities conservation

  • Analyse, process, and manage the payment of all invoices

  • Complete financial administrative tasks

  • Manage employee benefits, process employee expense claim forms and track employee spending

  • Offer HR administrative support

  • Support the Compliance team through preserving all on-boarding documentation

  • Work closely with all departments to certify all targets are met

  • Any other ad hoc duties as and when required


SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED:



  • Minimum of 1-2 years relevant experience, ideally within professional services

  • Strong knowledge Microsoft Office packages (Word, Outlook, Excel)

  • Excellent organisational skills, the ability to prioritise workload and multi-task

  • Strong level of accuracy and attention to detail

  • A reliable and honest with excellent written, verbal & interpersonal communication skills

  • Ability to work independently and as part of a team

  • Ability to work with all levels of management

  • Self-motivated and enthusiastic, an individual who excels in a fast-paced environment

  • Experience with diary management, office support, dealing with vendors, ordering stationary, or invoicing would be beneficial

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Madeline Havard