Administration & Accounts Assistant

Office Angels currently have a fantastic opportunity for an Administration and Accounts Assistant, to join our client on a 9-month fixed term contract. This is an amazing opportunity, which is likely to go permanent for the right candidate, following the 9-month period.


My client offers a modern office, a warm and friendly working environment, and an amazing team. This is an established company, who are also going through an exciting time of growth and expansion.


Experience within an Accounts Assistant capacity is essential. AAT qualification or equivalent accounts qualification would be beneficial.


Due to the urgency of this recruit, please only apply if you are available to start work immediately or with a short notice period!


Location: Team Valley, Gateshead. Driver with access to own vehicle is highly beneficial.


Hours: 37.5 hours per week, general start and finish time are 8.30am - 5.00pm Mon - Thursday and 8:30AM - 4PM on a Friday. However, FLEXIBLE working hours are available!


Salary: £20k - £24k, depending on experience.


Job role:


The Administration & Accounts Assistant will often be the first point of contact for visitors, suppliers and clients, so would be expected to portray the company in a professional and friendly manner at all times. The successful candidate will manage the office environment, provide support to other departments and complete Accounts Assistant duties.



Responsibilities:



  • Answering all incoming calls and call transferring to other staff members as required

  • Greeting external visitors and representing the company in a professional manner always

  • Undertaking general administrative tasks:

    • Incoming Post/Outgoing Post - to Post Office/Post Box

    • Kitchen Provisions/Office Consumables

    • Managing the Company general information email inbox

    • Stationery/Printing Materials

    • Converting any received paperwork to digital format

    • Staff Holiday Request Forms/Holiday Chart

    • General office maintenance management as required

    • Assistance with completion of credit account forms for new suppliers

    • Managing company vehicle requirements. Services/Repairs/Tyres

    • Arranging staff training and maintaining the Training Matrix

    • Making purchases using company credit card

    • Maintaining a tidy office environment





Undertaking the following general accounts related tasks:



  • Filing invoices

  • Filing supplier invoices and statements

  • Processing overhead invoices on SAGE

  • Checking supplier statements on SAGE

  • Processing credit card expenditure on SAGE

  • Processing staff expenses on SAGE

  • Producing supplier and client statements from SAGE as requested

  • Bank reconciliations

  • Managing supplier payments ledger

  • Making supplier payments, with assistance from the Commercial Director

  • Managing invoice projection and cash receipts ledger, with assistance from the Commercial team




  • May be required from time to time to assist with maintaining company accreditations: ISO9001 / ISO14001 / ISO45001

  • Arranging travel & hotel bookings for all employees and clients, as required



Experience:



  • Minimum 2 years' experience in a similar accounts and administration role

  • Experience of dealing with clients, suppliers and visitors on a daily basis

  • General IT Knowledge. (project file management, email management)

  • Knowledge of Microsoft Word, Excel, Outlook

  • Communication skills

  • Confident telephone manner

  • 'Meet and greet' skills

  • Organisational skills

  • Problem solving skills

  • Ability to multi-task and prioritise a busy workload



Personal attributes:



  • Sociable team member, able to build a good rapport with all staff and suppliers.

  • Personable, approachable and confident team member, demonstrating loyalty and commitment to the business.

  • Friendly and welcoming attitude, to portray the family ethos of the company at all times


If you feel this could be the right role for you, then please apply today!


As part of the application process, you will be required to register with Office Angels via video software, in order to be considered for this role.


Due to the high volume of applicants, we are unable to provide individual feedback. If you are not contacted within 2-3 working days of sending your application, please assume you have been unsuccessful.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Lori Holtham