Team Administrator - Premium Healthcare

  • Location
    Cheltenham, Gloucestershire
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • External Reference
  • Salary
    20000 £ - 23000 £ / Year

ROLE: Team Administrator - Premium Healthcare

JOB TYPE: 12 Month FTC (with the potential to go permanent after this)

COMPANY TYPE: Healthcare

HOURS: 9:00am - 17:00pm, Monday - Friday (37.5 hours a week, 30 minutes for lunch)

SALARY: £20,000 - £23,500 (inc. bonus)

LOCATION: Cheltenham

BENEFITS: Private Healthcare, Pension contribution, 22 days Holiday per year plus Bank Holidays and time off between Christmas and New Year, Company discounts

CULTURE: Friendly, social, professional and down to earth environment

My client, is one of the UK's leading private healthcare companies and was founded in the 60's as a family owned company. They make life-changing differences to their clients through exceptional colleagues. They have most recently won an award for their investment in people, they take the time to not only invest and value their customer base but also their entire staffing network. They provide bespoke solutions UK wide. If you would like to join this award winning company, as a Branch Administrator, please read through the below role and apply by uploading your CV or contacting

PURPOSE OF THE JOB | Branch Coordinator / Administrator

To make a significant contribution to delivering maximum sales opportunities by effective and efficient diary management, optimising attended appointment numbers (including seeking and securing "home-made appointments"), provision of exceptional customer care, maximising sales of accessories & care plans and ensuring a well-presented branch consistent with premium brand.


Diary Management - manage (multiple) dispenser diaries to maximise appointment potential

▪ Make "real" forward booked appointments, in line with policy & training, for existing customers and, exceptionally, if dispenser decides, CNP prospects.

▪ Ensure daily structured business huddle* with team colleagues, with the prime objective of maximising the diary for today, tomorrow and next day - and secondary objective (equally important but less urgent) of reviewing yesterday's activity

▪ Respond to "hot" leads (if not handled by TA) by calling enquirer promptly, ideally within 5 minutes of receiving lead

▪ Maximise appointment attendance by confirming all appointments with clients, approach to be in line with policy and training (inc "how to find us" etc.)

▪ Alerting dispensers prior to appointments where appropriate 3rd party support is available but unlikely to attend

▪ Reschedule and bring forward appropriate appointments tactically to maintain full diary, including intelligent contingency planning (ie a degree of double or brickwork booking where probability of no show is high), all in line with policy

Sales - take the initiative to promote the Wellness programme*, sell accessories and care plans by positively influencing and persuading customers.

· Acquire belief in the Wellness program to be able to proactively seek referrals and support colleagues in doing likewise - and confidence in promoting and presenting the Wellness program using a script, at least until you can generate them well and comfortably

· Follow up referrals by promptly calling "names" to secure appointments

· Effectively use the system to identify inbound callers whose aids are out of warranty and book full test appointments swiftly with the Dispenser (OOW)*

· Follow up with lost users*

· Always suggest direct debit on care plans

· Ensure adequate stock

Person Specification

This role requires a strong influencer who enjoys working with people and has a friendly approach that will lead to delivering results. The person in this role will be motivated, reasonably competitive and naturally ambitious to achieve targets.

The Job Profile also calls for a person who is able to negotiate and advise others whilst continually working to high standards and handling difficulties when they arise.


1. Influencing

· Communication

· Confidence

· Persuasion

· Customer focused

· Challenge self, colleagues and others


· Seeking to achieve

· Can do attitude

· Results orientated

· Assertive


· Prioritisation

· Work planning

· Time Management

· Detail orientated

NB: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels Partnership Accounts branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted for the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Harriet Silvester