Senior Administrator - Immediate Start

  • Location
    Loughborough, Leicestershire
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • External Reference
  • Salary

We are currently recruiting for a new and exciting role as a Senior Administrator to join a busy organisation based in Loughborough, as the Senior Administrator we are looking for someone who has experience in a similar role and is a confident minute taker.

The Senior Administrator is a full-time position on a temporary basis and is expected to last until 31st March 2020 but may be extended, the working hours are Monday to Friday 08:00 - 16:30/08:30 - 17:00.

As the Senior Administrator your duties will be:

  • Taking telephone calls for the team when out of the office and deal with required actions and messages

  • Sorting and prioritising all incoming mail for the team, distributing as appropriate

  • Managing the electronic diary for the team, including arranging and changing appointments, prioritising these as appropriate

  • Undertaking administrative duties such as meeting preparation, meeting room booking, photocopying, and mail-out distributions

  • Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner

  • Organising and planning events as necessary, producing and providing supporting information material

  • Supporting the team in project management and participating in department events

  • Inputting, monitoring and checking data

  • Working with all team members in the collection of information for performance reporting on relevant team projects

  • Acting as a point of contact for the team, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously

  • Supplying the relevant information required for financial management, supporting Heads and the team by checking and sending invoices for payment

  • Ordering stationery/office equipment as required

  • Running and collating reports which may include reports to the Board and senior management as required

  • Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary

  • To provide administrative support including when appropriate to all team members to support a range of department initiatives

  • Participate in Research and Development activities as directed

To be successful as the Senior Administrator you must:

  • Have previous experience in a similar role

  • Have audio typing experience

  • Be a confident minute taker

  • Have excellent attention to detail

  • Have strong communication skills

  • Have the ability to work as part of a team

  • Have high level of accuracy

  • Have good organisational skills

In return you will benefit from a competitive salary and a friendly working environment.

The above advert will stay live until a successful candidate is sourced. Whilst we would love to get back to every applicant, it isn't always possible. If you haven't heard from us within 5 working days, unfortunately your application has not been successful on this occasion.

Please visit the website for more vacancies and information.

Office Angels are an equal opportunities employer.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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To speak to a recruitment expert please contact Lara Poole