Part Time Reception and Facilities Coordinator

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Permanent
  • External Reference
    JN-012020-117216
  • Salary
    £27,000.00/Year

Our client, a large Publishing firm based near Moorgate and Old Street is looking for a keen and efficient Reception and Facilities Coordinator for their amazing newly refurbished office. This is an amazing opportunity for a candidate who had experience in a customer facing role, who is professional and enjoys a busy and fast paced environment.


JOB TITLE: Facilities Coordinator


HOURS: 3 days per week, 08:30 - 17:30


FUNCTION: HR


DEPARTMENT: Facilities


REPORTS TO: Facilities Manager


SALARY: £27,000 (prorated)*


To provide efficient, timely and operational support across the areas of reception, facilities, post room and catering. All tasks and administrative duties will need to be completed fully to a high standard whilst ensuring to deliver high quality customer service.



  • Cover reception and meet and greet all visitors in a professional manner

  • Collate and distribute all incoming and outgoing mail

  • Assist in raising company invoices and purchase orders when needed relating to all areas of facilities management.

  • Liaise with internal departments with regards to archiving

  • Ensure all office and catering supplies are well stocked and order supplies when necessary.

  • Organise staff passes and lockers and ensure functionality of lockers.

  • Ensure Health and Safety records are kept up to date; maintain first aid boxes and fire alarm records.

  • Manage the catering diary and inbox to ensure that all catering requirements for internal and external meetings are actioned and delivered on time.

  • Responsible for general housekeeping of all communal office spaces and meeting rooms.

  • Communicate effectively to all internal and external stakeholders and represent the organisation in a profession manner.

  • Support the Facilities Manager and Project Manager as and when required.


SKILLS, QUALIFICATIONS & EXPERIENCE



  • Previous experience working front of house and using a switchboard.

  • Proven experience working in a customer facing role.

  • Strong customer service skills with a professional manner.

  • Strong communication skills with ability to communicate to different level stakeholders.

  • High level of attention to detail.

  • Ability to manage multiple tasks at the same time and prioritise accordingly.

  • Ability to time manage effectively.

  • Proficiency using Outlook, Word and Excel.




Apply now to have a chance at a fantastic career move, please contact me if you have any questions. No cover Letter required.



NB: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels, Holborn branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted for the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer


Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Emma Marsicano