Operations Manager and EA

  • Location
    City Of London, Greater London
  • Category
    Admin. Secretarial and PA - Executive PA
  • Contract Type
    Permanent
  • External Reference
    NTYHUNI
  • Salary
    38000 £ - 40000 £ / Year

My client is now looking for a board level EA and Operations Manager to support a CEO and a Director. My client offer a premium Service, the person must be able to provide high level admin support managing arrangements for all Board.


ROLES AND RESPONSIBILITIES



  • Manage the diaries of the CEO ensuring that they are prepared in advance for


all meetings and visits and that appropriate time is allocated in accordance with priorities.



  • Take ownership of certain projects within the business, working alongside the CEO and other


Senior Leadership Team and contributing to and driving project success through efficient


management and attention to detail.



  • Act as the first point of contact for the CEO for both internal and external business matters,


liaising with high profile clients as required.



  • Prepare agendas and briefings for meetings and ensure that the CEO is appropriately


represented.



  • Instigate a consistent system of meeting documentation and ensure that it is implemented


throughout the organisation.



  • Scan invoices, prepare payments, invoices and bank reconciliation.

  • Maintain both electronic and paper-based administrative systems necessary to support the


effective and efficient running of the CEO office.



  • Ensure budgetary review and allocation of expenditure are correct and up to date.

  • Manage the CRM system, ensure always kept up to date.

  • Be the point of contact for any queries relating to SharePoint and become a 'super user' with


the software.



  • Arrange events and visits for the CEO and President and ensure that all associated


arrangements are made including notification of attendees, travel, equipment, refreshments


and, where necessary, catering.




  • Work with versatility, meeting unexpected and tight deadlines on occasion, being able to


prioritise as required and to work autonomously.



  • To communicate professionally, effectively and accurately, both verbally and in written form


with a wide variety of persons.



  • Highly organised, personable and proactive with a proven


strong EA background



  • A successful track-record of working autonomously in a


comparable senior role



  • Demonstrable experience in producing high quality


professional communications, especially accurate editing


and proof-reading.



  • Experience of managing processes and influencing


effectively.



  • Demonstrable experience of researching, collating and


writing briefing materials and management information


reports.



  • The ability to work flexibly, occasionally having to work early


or late and be away for occasional meetings/events as


required to fulfil the demands of the role.



If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.



Office Angels Oxford Circus branch look after roles in the following locations and all areas in between: Oxford Circus, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill

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