Office Mgr/ Finance Assist

  • Location
    Windsor, Berkshire
  • Category
    Admin. Secretarial and PA - Office Manager
  • Contract Type
  • External Reference
  • Salary
    30000 £ - 35000 £ / Year

Office Manager / Finance Assistant

Windsor, Berkshire
Immediate Start

Do you have an interest in Beauty?

Have you had experience using Xero and VAT experience?

If so WE WANT to hear from you!

We have a fantastic opportunity for an Office Manager / Finance Assistant to further their career within a small team based in Central Windsor, this is a fantastic opportunity for someone looking for a busy office position who has a keen interest within the beauty/medical industry.
Working for a UK distributor of a medical devices, they are looking for a passionate and driven individual to support the operation and take control of all administration, system and financial controls within the office as an and overseeing Accounts Administration. Working in a small organisation, you will carry out most of the tasks yourself, with guidance and support from the Managing Director. You will be highly organised, self-motivated and looking to work within a demanding, busy office.

Finance/Accounts Responsibilities
* Processing sales invoices via XERO, logging them on spreadsheet and monitoring payments
* Use a range of software, including ZOHO CRM, Excel spreadsheets and databases.
* Processing quarterly VAT returns
* End of month sales/purchase Bank reconciliation
* Maintaining the cash flow spreadsheet
* Stock control
* Record office expenditure and manage the budget
* EC Sales submission and Intrastat return
* Emailing invoices and taking payments from customers
* Posting Supplier Invoices and reconciliation
* Processing staff expenses
* Payroll

Office Assistant Responsibilities
* You will oversee the running of the office
* Acting as the main point of contact at the office, dealing with incoming post and answering phones
* Booking and preparing meeting rooms
* Managing office technology and liaising with our IT
* Diary management for the office and updating all colleagues of important dates
* Updating general documents such as organisational charts and contacts lists.
* Coordinating the staff's annual leave and ensure all holidays and 'working from home' days are recorded
* Administering staff policies and procedures by reviewing the Staff Handbook and providing documents are kept up to date.

* Excellent organisational and time-management skills
* Intermediate experience in all Microsoft Office packages - Particularly proficient in Excel
* CRM experience - and cloud-based databases and networks preferably ZOHO
* Strong IT and typing skills
* Ability to prioritise tasks in a fast-paced environment
* Excellent interpersonal, oral and written communication skills
* Attention to detail
* Have a problem-solving approach to work
* Project-management skills
* Familiarity with the legislation in the areas of employment, equality and diversity and data protection - this is useful, but not essential.

If this job sounds perfect for YOU, please apply now with your most up to date CV to be considered for an immediate interview.
Should you wish to know more about this position, please call 01753 691484

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